Team Assistant & Office Manager – Palma

Engel & Völkers; Palma; On-site; EUR 31,000 - 46,000; Full time

Benefits offered by this job

Ergonomic workplace

Job summary

Engel & Völkers Mallorca in Palma center seeks a dedicated Team Assistant and Office Manager to ensure smooth daily operations. You will maintain an efficient office environment, welcome clients, coordinate schedules, and support the management team and colleagues.

The role requires permanent residence on Mallorca, experience in office management or as an assistant, fluent German and English with good Spanish, and strong MS Office skills. A 40-hour workweek from Monday to Friday is typical.

Qualifications

• Residence on Mallorca required.
• Experience in office management or assistant role.
• Excellent spoken and written German and English; Spanish skills.
• Proficient with MS Office tools.

Responsibilities

• Reception, welcoming clients, coordinating schedules, handling correspondence, and maintaining the internal database.
• Provide daily operational support to the management team and colleagues.
• Organize and execute business appointments, client meetings, and exclusive events.
• Collaborate with accounting and human resources on administrative matters.

Skills

German language

English language

Spanish language

Tools

MS Office

Job description

Are you fascinated by the world of premium real estate and looking to join a successful international team in Mallorca? Engel & Völkers, a global leader in brokering high-end residential and commercial properties, yachts, and aircraft, is seeking a dedicated Team Assistant and Office Manager to support its vibrant office in Palma center. In this key role, you ensure the smooth flow of daily operations, keeping everything organized and providing reliable support to the entire team right in the heart of Palma.

Your responsibilities focus on maintaining an efficient office environment and supporting core business activities. Your main tasks include:

• Professional office management, including reception, welcoming clients, coordinating schedules, handling correspondence, and maintaining the internal database.
• Providing daily operational support to the management team and colleagues.
• Assisting with the organization and execution of business appointments, client meetings, and exclusive events.
• Collaborating with and supporting the accounting and human resources departments on administrative matters.

To succeed in this position, you should bring strong organizational skills, enthusiasm, and a positive mindset. You should have:

• A permanent residence on Mallorca, ideally in Palma or the surrounding area.
• Professional background or training in a commercial field (desirable) along with proven experience in a comparable office management or assistant role.
• Excellent spoken and written German and English, complemented by good Spanish skills.
• Confident, proficient working knowledge of MS Office tools.
• Polished manners, a friendly and professional appearance, and a strong service mindset.
• High commitment, team spirit, a structured and independent working style, a hands‑on approach, and the ability to stay calm under pressure.

Joining Engel & Völkers means stepping into an inspiring, high-performance environment with real perspective:

• Work with an established market leader in one of the most exciting and dynamic real estate markets in the world.
• A rewarding, stable position within an international brand that values flat hierarchies and modern leadership.
• Excellent development opportunities in an expanding, forward-thinking organization.
• An attractive, ergonomic workplace set within a young, dynamic, and collaborative team.
• Predictable, regular working hours from Monday to Friday with a 40-hour workweek.