Strategic Administrative & Coordination Specialist

Barcelona Supercomputing Center; Barcelona; On-site; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Restaurant tickets

Private health insurance

Relocation support

Flexible hours

Job summary

Barcelona Supercomputing Center (BSC) in Barcelona seeks an Administrative & Coordination Support for the AI Institute Department to deliver organized administrative and operational support. The role involves liaising with researchers, PIs, and HR, coordinating staff onboarding, travel, and meeting logistics, and supporting events and internal processes to keep scientific work running smoothly.

Ideal candidates will have a Bachelor degree, proven experience in administrative roles within

Qualifications

• Bachelor degree from a recognized institution.
• Experience in administrative or project support roles within research/academic environments.
• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills; English and Spanish proficiency.

Responsibilities

• Provide internal coordination and liaise between teams within the BSC-AI Institute and other BSC departments.
• Support staff recruitment processes and onboarding/offboarding for new staff, interns, and visitors.
• Review, validate, and follow up on resource requests and related HR procedures.
• Manage travel requests, authorizations, bookings, and expense reporting for principal investigators and staff.
• Assist with agenda and meeting management, including logistics and follow-ups on actions.
• Support events and activities, including internal meetings, workshops, and scientific events.
• Provide general operational support and act as a point of contact for day-to-day administrative matters.

Skills

Organizational skills

Time management

Interpersonal skills

Proactive approach

Attention to detail

Autonomy

Discretion

Office tools

Education

Bachelor degree

Tools

Microsoft Office

Job description

Barcelona Supercomputing Center (BSC) in Barcelona seeks an Administrative & Coordination Support for the AI Institute Department to deliver organized administrative and operational support. The role involves liaising with researchers, PIs, and HR, coordinating staff onboarding, travel, and meeting logistics, and supporting events and internal processes to keep scientific work running smoothly.

Ideal candidates will have a Bachelor degree, proven experience in administrative roles within