Education & Training Administrative Support – AI4S

Somma; Barcelona; Presencial; EUR 32.000 - 46.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Restaurant tickets

Private health insurance

Relocation support

Descripción de la vacante

Barcelona Supercomputing Center (BSC) is seeking two Training Officers to provide administrative support to its Education and Training Team within the Director’s Department. The role focuses on ensuring the smooth operation of education and training events and coordinating with international programs.

Candidates should have 2–3 years of administration experience, strong MS Word/Excel skills, and fluent Spanish and English.

Formación

• 2–3 years of experience in administration roles.
• Advanced proficiency in Microsoft Word and Excel.
• Survey administration and reporting skills.

Responsabilidades

• Collaborate in a dynamic team towards achieving education & training goals across local, national and international projects.
• Prepare and support courses, meetings and training events for different audiences.
• Contribute to streamline and improve E&T unit policies, procedures and documentation.
• Manage documents, phone calls and correspondence with students, participants and lecturers.
• Manage in-house training facilities and market available training opportunities.

Conocimientos

Microsoft Office

Survey administration

Educación

Bachelor or CFGS in Business Administration or related field

Descripción del empleo

Context And Mission

We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.

We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.

If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.

The Education and Training Team, housed within the Director’s Department, is responsible of coordinating the training and education activities, conduct educational research and develop opportunities for collaboration with other leading High Performance Computing (HPC) and Supercomputing centers as well as world class universities in the areas of education, training and mobility. The unit contributes to regional projects national awards (Severo Ochoa Centre of Excellence), and European projects (EUMaster4HPC, EuroCC2, CASTIEL2, EVITA).

We are looking for two Training Officers to provide administrative support to the Education and Training Team of BSC.

The main responsibility of the position will be to ensure the smooth and effective functioning of the education and training events, and provide administrative support for various international programs and projects in which the department is involved.

"La financiación de estas actuaciones/becas y contratos, procede del Mecanismo de Recuperación y Resiliencia de la Unión Europea-Next Generation, en el marco de la Invitación General de la entidad pública empresarial Red.es para participar en los programas de atracción y retención del talento dentro de la Inversión 4 del Componente 19 del Plan de Recuperación, Transformación y Resiliencia. Para más información: https://www.bsc.es/join-us/excellence-career-opportunities/ai4s "

Key Duties

• Collaborate in a dynamic team towards achieving the High Performance Computing education and training goals of multiple local, national and international projects
• Prepare and support courses, meetings, training events for different audiences and other activities of Education & Training unit
• Contribute constructively with your feedback to streamline, optimise and improve E&T unit policies, procedures and documentation
• Manage documents, phone calls and correspondence (reports, e-mail, letters, packages etc.) with students, participants, lecturers and administration
• Manage in-house training facilities
• Market available training opportunities (web and others), including design improvements to training materials such as flyers, certificates, merchandise and more
• Provide administrative support in the preparation of international project proposals related to Education & Training of High Performance Computing knowledge, skills and competences
• Provide on-site support for training events, seminars, and activities by coordinating WFH days with the team to ensure full coverage of the department's availability

Requirements

Education

• Bachelor or Certificate of Higher Education (CFGS) within the field of Business Administration or related field

Essential Knowledge and Professional Experience

• 2 -3 years of experience in administration roles
• Excellent skills in Microsoft office (Advanced level in Word and Excel)
• Survey administration and reporting skills

Additional Knowledge and Professional Experience

• High level of Spanish and English, oral and written.
• Public System knowledge or previous experience in research centers will be a plus.

Competences

• Driven to achieve goals of the project/team to a high standard of quality
• Ability to to complete tasks on schedule
• Ability to work independently, in a team and in a multicultural environment
• An organized, methodical person with an interest in administrative and support tasks is required for this position.
• Planning and organizing (Structured mindset)

Conditions

The position will be located at BSC within the Directors Department

We offer a full-time contract (35h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures

Holidays: 22 days of holidays + 6 personal days + 24th and 31st of December per our collective agreement

Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona

Starting date: asap