Spanish-speaking Admissions Coordinator

Educatius Group; Barcelona; Presencial; EUR 28.000 - 36.000; Jornada completa

Descripción de la vacante

Educatius Group in Barcelona seeks a proactive Admissions Operations Specialist to manage day-to-day activities for our Spanish-speaking high school programs. You will oversee applications, visas, flights, and placements, ensuring families feel confident throughout the journey.

You will partner with Sales, liaise with destination partners, guide students and guardians, keep the CRM updated, and represent Educatius at events, contributing to memorable international experiences.

Formación

• Fluent Spanish and advanced English required.
• University degree preferred.
• Experience living, studying, or working abroad is a plus.
• Outgoing, organized and able to prioritize in busy periods.
• Tech-savvy with online systems and CRM.

Responsabilidades

• Partner with Sales to hand off new students into Operations.
• Be an expert on admissions processes and liaise with receiving organizations.
• Guide students and guardians through applications, ensuring documents are complete and on time.
• Handle placements, flights, visas, and pre-departure orientations.
• Keep CRM up to date with each student’s progress and status.
• Be the go-to contact for students and guardians throughout enrolment.
• Represent Educatius at events and build relationships with families and organizations.
• Participate in pre-departure meetings for students and families.
• Create guidelines and procedures for internal teams or external use.
• Collaborate with international colleagues and partners to deliver standout experiences.

Conocimientos

Fluent Spanish

Advanced English

Prioritization

Organized

Outgoing

Tech-savvy

Educación

University degree

Herramientas

CRM

Descripción del empleo

Join our Global Admissions Hub in Barcelona to manage day-to-day operations for high school programs supporting Spanish-speaking exchange students.

You will handle every step of the admission process (including applications, visas, flights, placements) ensuring students and families feel confident about every step of the way.

This role sits at the heart of what we do, crafting smooth journeys that let young people focus on personal growth, new friendships, and discovery abroad.

What you will do

• Partner with our Sales offices to hand off new students seamlessly into Operations.
• Be an expert on admissions processes for our destinations and liaise with receiving organizations.
• Guide exchange students and their guardians through applications, ensuring all documentation is complete and on time.
• Handle operational steps like placements, flights, visas, and support with pre-departure orientations.
• Keep our CRM up to date with each student's progress and status.
• Be the go-to contact for students and guardians throughout their enrolment process, offering steady support.
• Represent Educatius at events and build relationships with families and organizations.
• Be part of our pre-departure meetings for students and families.
• Create guidelines and procedures for internal teams or external use.
• Collaborate with international colleagues and partners to deliver standout experience.

What you will bring

• Fluent Spanish and advanced English (other languages a plus).
• University degree preferred.
• Have you lived, studied, or worked abroad or gone on an exchange yourself?
• Are you outgoing, organized, and great at prioritizing when things get busy?
• Do you go the extra mile for students and guardians while staying positive and professional?
• Are you tech-savvy and comfortable with online systems, digital tools, and CRM?

What we offer

• Dynamic and engaging role with travel opportunities.
• 25 days annual leave.
• mission-driven team passionate about cultural exchange, where your own global experiences make you relatable to the students we serve.
• Make a real impact on young lives by enabling life-changing international experiences.
• Develop expertise in international education operations (applications, visas, placements, global coordination).
• Opportunity to grow within an international organization with global mobility potential.

Practical information

Contract: Fixed-term, full-time, with 2-month probation period.

Location: Barcelona, Spain

Model: Employees are expected to work on-site.