SITE FINANCE SPECIALIST - MADRID

FUTUREMEDS SPAIN, S.L.; Madrid; On-site; EUR 32,000 - 35,000; Full time

Job summary

FUTUREMEDS SPAIN, S.L. is seeking a Site Finance Specialist to manage invoicing, accounts receivable, budgeting, and financial governance for the Madrid site.

You will partner with the Site Director and local finance team to ensure accurate reporting and timely financial decisions. The role offers exposure to planning, budgeting, and financial systems, including CTMS, enabling impactful insights for clinical operations.

Qualifications

• Education: Degree in Finance, Accounting, Economics, Business Administration, or a related field.
• Experience: At least one year in Controlling, FP&A, or Finance Business Partnering.
• Technical: Advanced Excel and ERP/reporting tools.
• Languages: Fluent English and Spanish.
• Healthcare/clinical research exposure is a plus.

Responsibilities

• Generate and process invoices accurately and timely.
• Maintain the sales ledger and reconcile accounts receivable.
• Monitor customer accounts for timely payments and follow up on overdue invoices.
• Prepare and distribute monthly statements to customers.
• Collaborate with internal departments to resolve billing discrepancies and address queries.
• Assist in financial reporting related to sales and accounts receivable.
• Support budgeting, forecasting, and CTMS study financial setup and month-end close.

Skills

Business Partnering

Commercial Awareness

Fluent English

Fluent Spanish

Financial Analysis

Advanced Excel

ERP Systems

Reporting Tools

Education

Bachelor's degree in Finance, Accounting, Economics, Business Administration, or related field

Tools

ERP systems

Excel

Reporting tools

Job description

Join a dynamic clinical research environment where finance plays a key role in connecting business performance with scientific progress. As Site Finance Specialist, you will contribute to the financial health and operational success of the site, working closely with local leadership and the wider finance team.

This role offers broad exposure to financial planning and analysis, budgeting, revenue management, accounts receivable and payable, reporting, and financial governance. You will help turn financial data into meaningful insights that support informed business decisions and the successful delivery of clinical research operations.

This is a full-time, permanent position with a salary of between 32k-35k.

KEY RESPONSIBILITIES

• Generate and process sales invoices accurately and in a timely manner.
• Maintain the sales ledger and reconcile accounts receivable regularly.
• Monitor customer accounts to ensure timely payment and follow up on overdue invoices.
• Prepare and distribute monthly statements to customers.
• Collaborate with internal departments to resolve billing discrepancies and address customer queries.
• Assist in the preparation of financial reports relating to sales and accounts receivable.
• Contribute to process improvement initiatives to enhance the efficiency and effectiveness of sales ledger operations.
• Provide support during audits and assist in the resolution of audit findings related to sales ledger activities.

2. Accounts Payable & Expenses

• Review and book purchase invoices onto the system for approval.
• Ensure accurate and timely settlement of patient reimbursements.
• Liaise with suppliers or vendors to resolve invoice queries where required.

3. Budgeting, Financial Systems and Support

• Review study budgets outlined in contracts and contribute to the setup of study financials in the CTMS (Clinical Trial Management System).
• Support the Site Director with all financial matters, including reporting, forecasting, and budget tracking.
• Be an active participant in financial team meetings and contribute to ongoing financial discussions.
• Work closely with the wider finance team to ensure consistency and accuracy in reporting and compliance.
• Assist in preparing data for month-end close and other internal reporting cycles, as required.

4. Compliance & Financial Governance

• Ensure compliance with company policies, financial procedures, and relevant regulatory requirements.
• Maintain accurate records and documentation to support financial audits and internal controls.

5. Collaboration & Business Partnership

• Work closely with the Controller Finance Manager and other members of the Spanish finance team.
• Work closely with the Site Director and other members of the site team to support operational and financial needs.
• Build strong working relationships with internal departments to ensure alignment between finance and operations.
• Communicate effectively with both internal and external stakeholders regarding finance related matters

QUALIFICATIONS & EXPERIENCE

• Education: Degree in Finance, Accounting, Economics, Business Administration, or a related field
• Experience: At least one year of experience in Controlling, Financial Planning & Analysis (FP&A), or Finance Business Partnering
• Technical skills: Advanced Excel proficiency and experience with ERP systems and reporting tools
• Languages: Fluency in English and Spanish
• Sector knowledge: Experience in healthcare, clinical research, or life sciences is an advantage

KEY COMPETENCIES

• Business Partnering and Commercial Awareness