Sales Operations & Admin Specialist

Abbott; Madrid; Presencial; EUR 26.000 - 38.000; Jornada completa

Descripción de la vacante

Abbott in Madrid is seeking a Sales Administrative Assistant to provide operational, administrative, and coordination support to the Sales organization, ensuring the effective execution of commercial activities across the portfolio.

The role supports day-to-day sales operations, including coordination of projects, meetings, sales events, reporting, documentation, and commercial materials, enabling timely, consistent, and high-quality delivery.

Responsabilidades

• Act as a primary coordination point between Sales and internal and external stakeholders to ensure smooth communication and timely execution of activities.
• Manage and maintain sales documentation, databases, commercial materials, customer information, and internal repositories (e.g., SharePoint, Teams, CRM systems).
• Support the preparation, coordination, and tracking of sales reports, presentations, forecasts, business reviews, and commercial deliverables.
• Coordinate and execute end-to-end administrative logistics for sales meetings, national conferences, cycle meetings, trainings, events, including venue management, travel, registrations, materials, and post-event documentation.
• Support the Sales Leadership Team in planning and coordinating field force activities and commercial projects.
• Liaise with agencies, suppliers, and third-party providers to ensure timely delivery of materials and services.
• Support purchase orders, invoicing processes, vendor onboarding, budget tracking, expense reconciliation, and audit requirements for Sales.
• Consolidate meeting minutes and follow-up plans to ensure alignment across the sales organization.
• Manage department calendars, meeting scheduling, travel arrangements, and logistical coordination for leadership and cross-functional meetings.
• Support internal communications, including sales updates, announcements, and distribution of commercial information to the field force.
• Manage promotional material inventory, sales aids, samples, and assets across office and warehouse locations.
• Coordinate and resolve operational inquiries and administrative issues raised by the sales force with timely communication and stakeholder alignment.
• Support the preparation, maintenance, and monitoring of sales performance reports, KPIs, incentive-related documentation, and dashboard updates.
• Ensure accurate data management and support for CRM systems and customer databases.
• Assist in implementing and following up on sales excellence initiatives and continuous improvement projects.

Descripción del empleo

Abbott in Madrid is seeking a Sales Administrative Assistant to provide operational, administrative, and coordination support to the Sales organization, ensuring the effective execution of commercial activities across the portfolio.

The role supports day-to-day sales operations, including coordination of projects, meetings, sales events, reporting, documentation, and commercial materials, enabling timely, consistent, and high-quality delivery.