Sales Administrative Assistant - ADC - Madrid

Abbott; Madrid; Presencial; EUR 26.000 - 38.000; Jornada completa

Descripción de la vacante

Abbott in Madrid is seeking a Sales Administrative Assistant to provide operational, administrative, and coordination support to the Sales organization, ensuring the effective execution of commercial activities across the portfolio.

The role supports day-to-day sales operations, including coordination of projects, meetings, sales events, reporting, documentation, and commercial materials, enabling timely, consistent, and high-quality delivery.

Responsabilidades

• Act as a primary coordination point between Sales and internal and external stakeholders to ensure smooth communication and timely execution of activities.
• Manage and maintain sales documentation, databases, commercial materials, customer information, and internal repositories (e.g., SharePoint, Teams, CRM systems).
• Support the preparation, coordination, and tracking of sales reports, presentations, forecasts, business reviews, and commercial deliverables.
• Coordinate and execute end-to-end administrative logistics for sales meetings, national conferences, cycle meetings, trainings, events, including venue management, travel, registrations, materials, and post-event documentation.
• Support the Sales Leadership Team in planning and coordinating field force activities and commercial projects.
• Liaise with agencies, suppliers, and third-party providers to ensure timely delivery of materials and services.
• Support purchase orders, invoicing processes, vendor onboarding, budget tracking, expense reconciliation, and audit requirements for Sales.
• Consolidate meeting minutes and follow-up plans to ensure alignment across the sales organization.
• Manage department calendars, meeting scheduling, travel arrangements, and logistical coordination for leadership and cross-functional meetings.
• Support internal communications, including sales updates, announcements, and distribution of commercial information to the field force.
• Manage promotional material inventory, sales aids, samples, and assets across office and warehouse locations.
• Coordinate and resolve operational inquiries and administrative issues raised by the sales force with timely communication and stakeholder alignment.
• Support the preparation, maintenance, and monitoring of sales performance reports, KPIs, incentive-related documentation, and dashboard updates.
• Ensure accurate data management and support for CRM systems and customer databases.
• Assist in implementing and following up on sales excellence initiatives and continuous improvement projects.

Descripción del empleo

Primary Objective Of Position

The Sales Administrative Assistant provides operational, administrative, and coordination support to the Sales organization, ensuring the effective execution of commercial activities across the portfolio. The role supports day-to-day sales operations, including coordination of projects, meetings, sales events, reporting, documentation, and commercial materials, enabling timely, consistent, and high-quality delivery. Acting as a key link between Sales, Marketing, Finance, Customer Service, and external partners, the position ensures smooth collaboration among stakeholders, compliance with internal policies and procedures, and efficient implementation of commercial initiatives.

Major Accountabilities

• Act as a primary coordination point between the Sales team and internal stakeholders (Marketing, Finance, Commercial Excellence…) as well as external vendors, ensuring smooth communication and timely execution of activities.
• Manage and maintain sales-related documentation, databases, commercial materials, customer information, and internal repositories (e.g., SharePoint, Teams, CRM systems), ensuring accuracy and accessibility.
• Support the preparation, coordination, and tracking of sales reports, presentations, forecasts, business reviews, and commercial deliverables.
• Coordinate and execute end-to-end administrative logistics for sales meetings, national sales conferences, cycle meetings, field force trainings, customer events, and other commercial activities, including venue management, travel arrangements, registrations, materials preparation, and post-event documentation.
• Support the Sales Leadership Team in planning and coordinating field force activities and commercial projects.
• Liaise with agencies, suppliers, and third-party providers to ensure timely delivery of commercial materials and services aligned with business requirements.
• Support purchase orders, invoicing processes, vendor onboarding, budget tracking, expense reconciliation, and audit requirements related to the Sales department.
• Consolidate meeting minutes, key action items, and follow-up plans to ensure execution and alignment across the sales organization.
• Manage department calendars, meeting scheduling, travel arrangements, and logistical coordination for sales leadership and cross-functional team meetings.
• Support internal communications, including sales updates, announcements, meeting communications, and distribution of commercial information to the field force.
• Manage and control promotional material inventory, sales aids, samples (where applicable), and commercial assets across office and warehouse locations.
• Coordinate and resolve operational inquiries and administrative issues raised by the sales force, ensuring timely communication, stakeholder alignment, and effective support.
• Support the preparation, maintenance, and monitoring of sales performance reports, KPIs, incentive-related documentation, and dashboard updates.
• Ensure accurate data management and support activities related to CRM systems and customer databases.
• Assist in the implementation and follow-up of sales excellence initiatives, business processes, and continuous improvement projects.