Sales Coordinator

FAW; Madrid; Remote; EUR 35,000 - 40,000; Full time

Benefits offered by this job

OTE €35k-€40k per year

23 days holiday

Growth opportunities

Senior management exposure

Job summary

Hongqi Spain is seeking a Sales Coordinator to be the local right hand to the Sales Manager. Your role ensures orders, stock visibility, and HQ reporting while enabling marketing planning when needed.

You will maintain the Spain order book, coordinate with HQ on VINs and ETAs, and handle travel, meetings and weekly updates. This remote role requires travel across Spain and close collaboration with distributors.

Qualifications

• Minimum 2 years in a coordinator / assistant / sales ops / importer‑distributor office role.
• Experience in overseas automotive trade or fleet/key‑account support.
• Fluent in Spanish; Mandarin preferred; good English communication.
• Familiar with order/stock trackers and basic Excel.
• Strong cross‑cultural teamwork and proactive communication.

Responsibilities

• Maintain Spain order book and logistics interface, track VIN/status.
• Coordinate daily liaison between Spain team and Hongqi China HQ.
• Prepare meeting packs, capture minutes, and manage travel.
• Support marketing calendar and fleet/sales operations, as needed.

Skills

Spanish

Mandarin

English communication

Cross-cultural communication

Excel

PowerPoint

AI Tools

Coordination

Education

Major in international trade / related fields

Tools

Excel (PivotTables)

Word

PowerPoint

Job description

We are a fast-growing Chinese premium automotive and EV brand in the process of establishing and scaling our presence across Europe, now looking for a Sales Coordinator – HONGQI Spain.

Spain already has a Sales Manager. This role is that person’s local right hand: daily contact with the Spanish distributor and agents, order and pipeline discipline toward HQ, diary and administration, so the Sales Manager stays on the road and in the relationship — not in inboxes and Excel. When a local marketer is hired, this role also becomes the Spanish marketing planning and process support.

ROLE PURPOSE

Keep the Spanish commercial operation orderly: relationships warm, information complete, orders and stock visible, meetings minuted, travel arranged, and HQ able to see what Spain needs next without chasing five mailboxes.

WHAT SUCCESS LOOKS LIKE (first 6-12 months)

• Sales Manager is not the bottleneck for status, minutes or travel. Actions from meetings close; nothing important lives only in a chat thread. Handover to Marketing Spain is clean when that person starts.
• HQ logistics can see Spain’s pipeline without a weekly reconstruction. Order & logistics interface reliable: Spain stock/order tracker accurate, Spain‑Amsterdam‑China HQ information flow smooth, document bottlenecks and vehicle hold‑ups minimized.
• Distributor and agents have one reliable local contact for “where is my car / when is the meeting.” Channel communication closed-loop & risk-aware: Steady sales funnel data collection, prompt response to channel queries and complaints, early flagging of partnership risks.
• Marketing delivered on‑brand & fully documented: Events and dealer promotions aligned with Hongqi VI, complete event filing and smooth reimbursement submissions.
• Fleet support accelerates deal progress: Systematic tracking of fleet enquiries and tenders, streamlined bulk order and batch delivery workflows to support conversion.
• Operations organised, reported and compliant: Well‑maintained meetings, action logs and document control, consistent weekly reporting, no undisclosed compliance risks.

WHAT YOU WILL BE DOING

• Pipeline, stock & logistics interface

Maintain the Spain order book and allocation view (ordered → on the water → Dutch port/compound → in transit → distributor → dealers). Act as the Spanish counterpart of the Amsterdam logistics desk: track VIN/order status, ETAs, damage or short‑ship issues and missing documentation. Chase paperwork so vehicles do not stall. Escalate facts to HQ and the distributor — do not book vessels or run the port.

Be the bilateral Communication Link for daily business liaison (updates, policies, events, sales states) between the local sales team in Spain and the Hongqi China headquarters.

Daily working contact with the Spanish distributor, agents and partners on behalf of the Sales Manager. Collect sales funnel data, handle channel requests and complaints promptly, prepare meeting packs and follow-up notes, and flag relationship or performance risks early.

• Marketing support

Help implement Hongqi brand standards and local events (auto shows, launches, test drives). Coordinate dealer marketing activities so they stay on‑brand, and collect the documentation needed for marketing expense reimbursement to HQ.

• Fleet support

Support the Sales Manager on fleet and key‑account enquiries, tenders and bulk order follow‑up (rental, leasing, ride‑hailing, corporate and government).

Own the Sales Manager’s operational calendar and meeting organisation. Write minutes and action logs, keep trackers and commercial documents tidy, arrange travel, filter inbound mail, and prepare the weekly Spain snapshot for HQ. Provide the same practical support to the future Marketing Spain colleague.

WHAT WE NEED

• Your home location should be in Madrid area or within a max 2 hours’ drive from Madrid, such as Alcobendas / San Sebastián de los Reyes, Tres Cantos, Majadahonda / Pozuelo or Getafe / Leganés. As we have no office in Spain, you will work remote with frequent travel to our distributor, dealers and touchpoints across Spain.
• A major in international trade, Spanish, automotive engineering, marketing, or related fields.
• Fluent Spanish, solid Mandarin with a preference for a comfortable English level. Capable of fluent and seamless communication with the headquarters in China and the local team in Spain, as well as composing business emails.
• 2+ years in a coordinator / assistant / sales ops / importer‑distributor office role, preferably with experience in the overseas business divisions of well‑known automotive brands, cross‑border automotive trade, overseas automotive dealerships, or fleet/key‑account sales support.
• Familiar with international trade procedures and fundamental knowledge of vehicle logistics (VIN, ETA, compound, customs docs). Comfortable with order/stock trackers (Excel is enough; ERP later).
• Hands‑on digital marketing and campaign/events execution or fleet support experience would be a strong preference.
• Possess strong cross‑cultural communication skills, a strong spirit of teamwork, and the ability to coordinate multiple tasks effectively. Very clear communicator; doesn’t leave room for interpretation, checks if messages are received and understood and makes sure that whatever happens, it’s never going to be due to ‘poor communication’ or ‘misinterpretation’.
• Good energy, proactivity, and ability to work independently in a fast‑paced and international environment. A long‑termist with a long‑term career plan.
• Discrete, organised, calm and confident with chasing people who do not answer.
• Experience supporting both sales and a small marketing calendar.
• Proficient in AI Tools, Excel (functions and PivotTables) ,Word and PowerPoint

WHAT WE OFFER

• On-Target Earnings (Base plus On-Target Bonus) in the range of € 35,000.00 to € 40,000.00 gross per year, consisting of a fixed base salary plus a yearly 8% performance‑based On‑Target bonus.
• 23 days holiday + bank holidays.
• International growth opportunities within a rapidly expanding Chinese EV brand.
• Direct exposure to senior management and the chance to shape the Spanish market entry from the ground up.

A reference and background check will be part of the selection process.

WE WILL ONLY BE ACCEPTING APPLICATIONS FROM CANDIDATES, WITH AN UNRESTRICTED RIGHT TO WORK IN SPAIN.