Sales Administrator

Infor; Barcelona; On-site; EUR 26,000 - 38,000; Full time

Job summary

Infor in Barcelona is seeking a Sales Support Administrator to provide crucial administrative support to the UKI and Benelux sales leadership. The role involves complex calendars, travel arrangements, reporting, and event coordination for executive and customer visits.

The ideal candidate will have strong English skills (Dutch a plus), excellent written and verbal communication, and the ability to multitask in a fast-paced setting while maintaining confidentiality.

Qualifications

• Fluent in English (ideally Dutch).
• Proven experience of supporting executives within a high-paced environment.
• Exceptional written and oral communication skills.
• High level of flexibility and adaptability.
• The ability to multitask and prioritise an ever changing workload.
• Excellent word processing and IT skills, including Microsoft Office.
• The ability to work under pressure and to tight deadlines, strong sense of urgency.
• Good organisational and time management skills.
• Excellent interpersonal skills.
• Strong attention to detail.
• Discretion and an understanding of confidentiality issues.

Responsibilities

• Arrange and manage rapidly changing and complex calendars.
• Manage domestic and international travel, flights, visas, hotels, and ground transportation.
• Participate in management team calls, issue agendas, take minutes and monitor actions.
• Event coordination and project management for executive(s) and customer visits.
• Coordinate divisional workshops, team events, offsites and town halls.
• Process expense reports, ensuring accurate cost allocation and adherence to expense policy.
• Review and prioritize emails and follow up on urgent action items.
• Creating and supporting production of consistent and high-quality presentations and responses
• Creating and distributing regular updates to the team on activity, training, etc.
• Helping to co-ordinate the ‘Wheel’ meetings and ensure that follow up actions are taken care of.
• Helping to manage the co-ordination of territory plans and account plans - ensuring they are updated and deliver the value.
• Organising events for the broader sales team, sales meetings etc.
• Communicate in a positive and professional manner with internal and external clients on behalf of their executives.
• Type letters, reports and other correspondence as required
• Provide general administrative support.

Skills

English fluency

Executive support

Written & verbal communication

Multitasking

Office IT skills

Tools

Microsoft Office

Job description

Sales Administrator

Department: Sales

Employment Type: Full Time

Location: Barcelona

Description

A Sales Support Administrator is required to provide key administrative and business support for a couple of our Sales VP's in the UKI and Benelux region. The Sales Administrator will have the ability to exercise good judgement and confidentiality in a variety of situations, with strong written, verbal communication, administrative, and organizational skills, along with the ability to maintain a realistic balance among multiple priorities.

A Typical Day in the Life Includes:

• Arrange and manage rapidly changing and complex calendars.
• Manage domestic and international travel, flights, visas, hotels, and ground transportation.
• Participate in management team calls, issue agendas, take minutes and monitor actions.
• Event coordination and project management for executive(s) and customer visits.
• Coordinate divisional workshops, team events, offsites and town halls.
• Process expense reports, ensuring accurate cost allocation and adherence to expense policy.
• Review and prioritize emails and follow up on urgent action items.
• Creating and supporting production of consistent and high-quality presentations and responses
• Creating and distributing regular updates to the team on activity, training, etc.
• Helping to co-ordinate the ‘Wheel’ meetings and ensure that follow up actions are taken care of.
• Helping to manage the co-ordination of territory plans and account plans - ensuring they are updated and deliver the value.
• Organising events for the broader sales team, sales meetings etc.
• Communicate in a positive and professional manner with internal and external clients on behalf of their executives.
• Type letters, reports and other correspondence as required
• Provide general administrative support.

Basic Qualifications:

• Fluent in English (ideally Dutch)
• Proven experience of supporting executives within a high-paced environment.
• Exceptional written and oral communication skills.
• High level of flexibility and adaptability.
• The ability to multitask and prioritise an ever changing workload.
• Excellent word processing and IT skills, including Microsoft Office.
• The ability to work under pressure and to tight deadlines, strong sense of urgency.
• Good organisational and time management skills.
• Excellent interpersonal skills.
• Strong attention to detail.
• Discretion and an understanding of confidentiality issues.