ROICC Administrative Support Specialist

Planate Management Group; Rota; On-site; EUR 39,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K plan eligibility

Health Savings Account

Life/AD&D Insurance

Short-Term Disability Insurance

Paid Holidays

Paid Time Off

Wellness Offering

Training and Development

License/Certification support

Recognition and Rewards program

Travel Insurance

Job summary

Planate Management Group seeks an experienced Functional and Administrative Support to assist the Resident Officer in Charge of Construction (ROICC). You will prepare reports, maintain filing systems, and support program operations with routine administrative tasks.

The role requires fluent English and host-nation language skills, plus strong knowledge of records management and MS Office. This is a long-term, full-time position contingent on contract award with benefits.

Qualifications

• Fluent English and host nation language where services are provided.
• Thorough knowledge of subject matter, historical, and numerical filing systems, including their contents, arrangement, procedures, and document purposes.
• Knowledge of records management, record transfer, and archival practices.
• Fully qualified typist with the ability to operate computer terminals, microcomputers, or word processors.
• Knowledge of advanced functions of automated systems and office automation software such as Microsoft Office.
• Knowledge of spelling, grammar, punctuation, and capitalization.
• Knowledge of organizational structures, functions, mission, and specialized terminology.
• Must successfully pass required security background investigations.

Responsibilities

• Prepare reports, presentations, correspondence, and other documents for Government personnel.
• Maintain and organize subject matter, historical, numerical, and electronic filing systems.
• Classify, cross-reference, locate, and retrieve records and materials accurately.
• Manage records in accordance with established filing, transfer, and archival procedures.
• Operate computers, word processors, and other office automation systems to produce a variety of documents.
• Prepare graphs, tables, charts, and other materials using Microsoft Office and related software.
• Receive and screen telephone calls and visitors and provide routine administrative assistance.
• Respond to routine, non-technical inquiries and direct requests to the appropriate personnel.
• Apply management analysis techniques to identify and resolve administrative issues and improve program operations.
• Brief managers and communicate recommendations related to administrative efficiency and program operations.

Skills

Fluent English

Host nation language knowledge

Records management

Typing

Office automation

Microsoft Office

Spelling and grammar

Organizational terminology

Tools

Microsoft Office

Job description

Planate Management Group seeks an experienced Functional and Administrative Support to assist the Resident Officer in Charge of Construction (ROICC). You will prepare reports, maintain filing systems, and support program operations with routine administrative tasks.

The role requires fluent English and host-nation language skills, plus strong knowledge of records management and MS Office. This is a long-term, full-time position contingent on contract award with benefits.