Administration Control Engineer

Enfinity Global; Madrid; On-site; EUR 35,000 - 54,000; Full time

Job summary

Jobtailor in Madrid seeks a Financial Controller / Project Administrator to manage budgets, invoices, and reporting for infrastructure projects. You will coordinate with stakeholders and maintain cash flow forecasts to ensure contractual compliance.

Requires 2–5 years in financial control, strong Excel skills, and familiarity with SAP or Oracle. This role offers a fast-paced environment and opportunities to improve financial processes.

Qualifications

• 2–5 years of experience in financial control, project administration, or accounting in infrastructure, construction, or energy sectors.
• Strong understanding of project financial management, budgeting, and cash flow monitoring.
• Advanced proficiency in Microsoft Excel.

Responsibilities

• Prepare Purchase Orders (POs) in line with budgets and update budgets accordingly.
• Maintain and organize contractual and administrative documentation databases (contracts, invoices, supplier docs).
• Track invoices from certification to payment and ensure compliance with contractual terms.
• Monitor and update project budgets, track expenditures, and identify variances.
• Maintain cash flow forecasts based on project progress and financial conditions.
• Prepare periodic financial reports (Weekly Cashflow, Monthly Variance, Monthly Consolidation, updated models).
• Support the Technical Control Manager in documentation for utilization requests.
• Coordinate with internal and external stakeholders to ensure proper financial tracking and reporting.
• Assist in audits and regulatory inspections by preparing required documentation.

Skills

Analytical skills

Problem solving

Attention to detail

Organizational skills

Stakeholder management

Education

Bachelor’s or Associate degree in Business Administration/Accounting/Construction Management

Tools

SAP

Oracle

Microsoft Excel

Job description

Job Responsibilities

• Prepare Purchase Orders (POs) in line with project budgets and update budgets accordingly
• Maintain and organize contractual and administrative documentation databases, including contracts, invoices, and supplier documentation
• Track invoices throughout the full lifecycle, from certification approval to payment
• Ensure invoices comply with contractual conditions and include all required supporting documentation
• Monitor and update project budgets, tracking expenditures and identifying variances
• Maintain and regularly update project cash flow forecasts based on project progress and financial conditions
• Prepare periodic financial reports, including:
  • Weekly Cashflow Reports
  • Monthly Budget Variance Reports
  • Monthly Budget Consolidation Reports
  • Updated financial models and internal committee presentations
• Support the Technical Control Manager in preparing documentation for utilization requests
• Coordinate with internal stakeholders and external partners to ensure proper financial tracking and reporting
• Ensure compliance with contractual payment terms within cash flow forecasts
• Assist in audits and regulatory inspections by preparing required documentation
• Maintain financial tracking tools, including the “under construction” financial model
• Support continuous improvement in financial tracking and reporting processes

Requirements

• Bachelor’s degree (or Associate degree) in Business Administration, Accounting, Construction Management, or a related field
• 2–5 years of experience in financial control, project administration, or accounting within infrastructure, construction, or energy sectors
• Solid understanding of project financial management, budgeting, and cash flow monitoring
• Strong analytical and problem-solving skills
• High attention to detail and strong organizational abilities
• Ability to manage multiple stakeholders and work in a structured and fast-paced environment
• Advanced proficiency in Microsoft Excel
• Experience with accounting software (e.g., SAP, Oracle) is a strong plus