Remote Finance & Administrative Operations Coordinator

Lever, Inc.; España; A distancia; EUR 2.755.000 - 5.510.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work opportunity

Weekly payments

40 hours/week engagement

Training and upskilling opportunities

Exposure to international clients

Descripción de la vacante

Lever, Inc. is seeking a Finance & Administrative Operations Coordinator based in Spain to join a partner company.

This hands-on role blends accounts receivable, reconciliation, payroll coordination, and administrative operations to keep day-to-day activities moving smoothly. You will own recurring financial tasks, improve processes, and maintain documentation while working independently in a fast-moving small business environment.

Formación

• Hands-on experience with QuickBooks Desktop is required.
• Experience in accounts receivable, payment follow-up, and collections coordination.
• Experience reconciling payments, deposits, bank activity, and accounting records.
• Background in financial administration, bookkeeping, or accounting support.
• Strong Excel skills for reporting, trackers, and analyses.
• Experience identifying discrepancies, missing docs, variances, and payment issues.
• Familiarity with Service Channel or similar multi-service billing platforms is a plus.
• Payroll-support experience is strongly preferred.

Responsabilidades

• Manage weekly AR aging reviews and follow up on overdue payments.
• Maintain open-item lists and recovery trackers for unresolved balances.
• Maintain customer records, payments, deposits, and AR reporting in QuickBooks Desktop.
• Coordinate with receivables, collections, bookkeeping, and client contacts to resolve issues.
• Reconcile deposits and payment records against bank and accounting systems.
• Handle physical check processing and follow up on outstanding items.
• Monitor billing issues using Service Channel and related systems.
• Compare invoices, customer, and payment data across systems to fix mismatches.
• Prepare Excel-based reports, reconciliations, and financial trackers.
• Gather receipts and documentation for business expenses.
• Identify variances and missing documentation requiring investigation.
• Support bookkeeping with source documents and timely responses.
• Prepare payroll support information and reimbursements and pay-stub docs.
• Maintain payroll-support records and follow up on missing details.
• Maintain weekly open-item trackers and status updates.
• Support inventory, office supplies, and fleet admin tasks.
• Provide routine admin support including scheduling and record maintenance.
• Assist HR-related admin activities and coordinate with advisors.

Conocimientos

Accounts receivable

Payroll coordination

Reconciliation

Excel reporting

Attention to detail

Independent work

Communication (phone/email)

Process improvement

Herramientas

QuickBooks Desktop

Service Channel

RouteStar

Microsoft Office

Google Workspace

Descripción del empleo

Lever, Inc. is seeking a Finance & Administrative Operations Coordinator based in Spain to join a partner company.

This hands-on role blends accounts receivable, reconciliation, payroll coordination, and administrative operations to keep day-to-day activities moving smoothly. You will own recurring financial tasks, improve processes, and maintain documentation while working independently in a fast-moving small business environment.