Remote Digital Archives & DMS Specialist

Quest Global; Barcelona; A distancia; EUR 48.000 - 72.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Fully remote work

Global team collaboration

Descripción de la vacante

Quest Global is seeking a highly organized Digital Document Management Specialist to lead the management of our digital repository remotely. You will implement and improve the DMS, define metadata standards, and ensure secure, compliant handling of digital records across the organization.

You will collaborate with researchers, administrative staff, and IT to digitize, index, and protect knowledge assets, while delivering training and maintaining accessibility for a global team.

Formación

• Experience in digital document or records management, libraries, or archives.
• Familiarity with metadata standards (Dublin Core, MARC) and XML is preferred.
• Strong knowledge of information security and data privacy basics.
• Excellent written and spoken communication in Spanish and English.

Responsabilidades

• Develop and manage the institution's digital document management system.
• Establish metadata standards and indexing for efficient retrieval.
• Ensure security, integrity, and confidentiality of digital records.
• Oversee digitization and integration of physical documents into the DMS.
• Manage access controls and user permissions for the DMS.
• Provide training and support on the DMS to staff.
• Audit the digital archive for compliance and improvements.
• Collaborate with IT on performance, backup, and disaster recovery.
• Archive and dispose of records per retention policies.

Conocimientos

Digital document management

Records management

Library science

Archival studies

Information security

Project management

Bilingual Spanish/English

Educación

Bachelor's or Master's in Library Science / Information Management / Archival Studies

Herramientas

OCR software

Document scanning software

Database management systems

DAM/DMS platforms

Descripción del empleo

Quest Global is seeking a highly organized Digital Document Management Specialist to lead the management of our digital repository remotely. You will implement and improve the DMS, define metadata standards, and ensure secure, compliant handling of digital records across the organization.

You will collaborate with researchers, administrative staff, and IT to digitize, index, and protect knowledge assets, while delivering training and maintaining accessibility for a global team.