Document Control Specialist

eTeam; Salamanca; Presencial; EUR 24.000 - 34.000; A tiempo parcial

Descripción de la vacante

A global HR service provider based in Spain is seeking detail-driven professionals for a project-based role focused on supporting HR compliance initiatives. Candidates will retrieve and review historical employee records, ensuring accuracy and completeness while partnering with HR teams. Ideal applicants should have a background in HR administration, strong organizational skills, and the ability to work independently in unstructured environments. Familiarity with Microsoft Office and records management systems is essential.

Formación

• Background in HR administration, records management, or similar support roles.
• Ability to work independently in unstructured environments.
• Experience in handling confidential data with privacy and compliance in mind.

Responsabilidades

• Retrieving employee files from physical archives and digital repositories.
• Reviewing records for accuracy and completeness against defined guidelines.
• Maintaining trackers, logs, and clear documentation of findings.
• Partnering with regional HR teams and vendors to resolve gaps.
• Investigating missing or hard-to-locate documents and escalating issues when needed.

Conocimientos

Attention to detail

Organizational skills

Ability to work independently

Experience handling confidential data

Exposure to global HR processes

Herramientas

Microsoft Office

Document/records management systems

Descripción del empleo

We’re looking for detail-driven professionals to support a global HR compliance initiative. This role is all about digging into historical employee records—both physical and digital—making sure everything is accurate, complete, and audit-ready across regions.

What you’ll be doing:

• Retrieving employee files from physical archives and digital repositories
• Reviewing records for accuracy and completeness against defined guidelines
• Maintaining trackers, logs, and clear documentation of findings
• Partnering with regional HR teams and vendors to resolve gaps
• Investigating missing or hard-to-locate documents and escalating issues when needed

What we’re looking for:

• Background in HR administration, records management, or similar support roles
• Strong attention to detail and top-notch organizational skills
• Ability to work independently in unstructured environments
• Experience handling confidential data with privacy and compliance in mind
• Exposure to global HR processes is a plus

What to expect:

• High-volume file reviews, including legacy records
• Hands-on work with physical archives (boxes, storage rooms, off-site locations)
• Collaboration across countries and time zones

Additional info:

• Duration: Project-based
• Travel: Occasional site visits may be required
• Tools: Microsoft Office, document/records management systems