Documentalist

Werfen Immunoassay; Lliçà d'Amunt; On-site; EUR 42,000 - 56,000; Full time

Job summary

A leading biomedical company in Spain is looking for a candidate responsible for managing the Immunoassay Library and R&D electronic records systems. The role involves maintaining a library catalog, training users, and improving information management processes. A Bachelor's degree in Information and Documentation is required, alongside fluency in Spanish/Catalan and English. Strong knowledge of document management systems and tools like ALFRESCO is preferred, along with the ability to work on multiple projects.

Qualifications

• Bachelor's degree in Information or Documentation or relevant skills and experience.
• Fluency in Spanish/Catalan and English.
• Previous experience in a similar position is valuable.
• Knowledge of SAP and Microsoft Office tools.
• Fluency in Spanish and Catalan; strong command of English.

Responsibilities

• Manage IA Library and R&D electronic records systems.
• Train users on bibliographic databases.
• Design and maintain current awareness and alerting services.
• Collaborate with R&D scientists and managers to support knowledge management.

Skills

Document database management

Electronic record management knowledge

Customizing digital tools

Information retrieval

Fluent in Spanish/Catalan

Fluent in English

SAP knowledge

Spanish

Catalan

English

Education

Bachelor's degree in Information and Documentation

Tools

Excel

Word

PowerPoint

ALFRESCO

Job description

Direct responsibility for the management of IA (Immunoassay) Library, R&D, DHF electronic records system, and other IA R&D information systems. Strong collaboration with other teams in the definition and development of several tools for knowledge and information management.

Key Accountabilities

Library management

• Maintain and constantly update the Library catalog (application design, record cataloguing, vocabulary control)
• Provide the document supply service
• Manage Information sources and journals subscriptions
• Evaluate new information sources to meet IA needs
• Train users on bibliographic databases
• Design and maintenance of the Current Awareness & Alerting Services

R&D record management

• Design and maintenance of records management electronic systems
• Provided expertise on best practices for record management and archiving
• Control of paper records

R&D Information management

• Improve, maintain and validate, processes and tools for information management

Networking/Key relationships

This position requires cooperation with different company departments and teams, especially R&D scientist and managers.

Minimum Knowledge & Experience required for the position

Education

• Required: Bachelor’s degree in Information and Documentation or similar.
• Degree may be substituted by relevant skills and work experience
• Valuable:
• Any additional degree higher than that required in the previous section

Experience

• Valuable: Previous experience in a similar position in the industry

Additional Skills/Knowledge

• Deep knowledge of documental database management, Knowledge of Electronic Record Management, preferably ALFRESCO
• Experience customizing digitals tools, with Current Awareness & Alerting Services, information Retrieval and database interrogation.
• Knowledge of basic software tools (Excel, Word, PowerPoint). Knowledge of SAP preferred
• Language: Fluency in Spanish/Catalan. Fluency in English (reading, speaking and writing)
• Valuable: Knowledge of FDA electronic records requirements and Technology.

Skills & Capabilities

• Ability to work with several projects at the same time
• Ability to work on short, medium and long term projects
• Ability to perform with minimum supervision
• Excellent predisposition to learn
• Proactivity
• Flexible and adaptable to fast changing environment
• Capability to cooperate and interact with different background working teams