Remote Admin & Coordination Specialist

Empresa De Gestión Y Selección; Zaragoza; Remote; EUR 18,000 - 28,000; Full time

Benefits offered by this job

Remote work

Job summary

Empresa De Gestión Y Selección is seeking a Remote Team Administrative Assistant to provide comprehensive administrative support for our client’s distributed teams from a fully remote setup.

The ideal candidate is highly organized, proactive, and detail-oriented with excellent communication skills in Spanish, capable of managing calendars, coordinating virtual events, and maintaining digital documentation across multiple teams.

Qualifications

• Previous experience as an Administrative Assistant or in a similar support role, preferably in a remote or virtual capacity.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication in Spanish and proactiveness.

Responsibilities

• Managing and coordinating calendars for multiple team members and leaders.
• Facilitating communication between team members and other departments via digital channels.
• Preparing and distributing meeting agendas, minutes, and follow-up actions.
• Organizing and maintaining digital project documentation and filing systems.
• Assisting with travel arrangements and expense reporting for remote team members.
• Coordinating virtual team events, meetings, and onboarding processes.
• Providing general administrative support to various teams as needed.
• Managing contact lists and updating databases.
• Troubleshooting basic technical issues related to administrative tools.
• Ensuring efficient workflow and task completion within remote teams.

Skills

Organizational skills

Time management

Communication

Independent worker

Education

High School Diploma

Administration studies preferred

Tools

Slack

Microsoft Teams

Zoom

Microsoft Office

Google Workspace

Job description

Empresa De Gestión Y Selección is seeking a Remote Team Administrative Assistant to provide comprehensive administrative support for our client’s distributed teams from a fully remote setup.

The ideal candidate is highly organized, proactive, and detail-oriented with excellent communication skills in Spanish, capable of managing calendars, coordinating virtual events, and maintaining digital documentation across multiple teams.