Receptionist (temporary position)

CMA CGM; Bilbao; Presencial; EUR 18.000 - 24.000; A tiempo parcial

Descripción de la vacante

CMA CGM is seeking a proactive Receptionist to support daily office operations on a temporary basis in Bilbao, Spain. You will greet visitors, manage access, answer calls, coordinate facilities, and assist with travel, procurement, and event logistics.

The role requires strong organizational skills, attention to detail, and a service-oriented mindset to ensure a positive experience for all guests and staff at CMA CGM.

Formación

• Greet visitors and manage access with professionalism.
• Coordinate with facilities and building services for smooth office operations.
• Handle calls, emails, and inquiries with clear communication.
• Assist with travel requests and light procurement and invoicing tasks.

Responsabilidades

• Welcome visitors and maintain logs and access control.
• Answer and route incoming calls, ensuring timely responses.
• Coordinate with service providers for cleaning, maintenance, and security.
• Manage stationery, supplies, and procurement processes.
• Arrange travel and support users in accordance with policy.
• Schedule and help with meetings and event logistics.
• Oversee company pool car availability and usage.
• Assist with telephony management and device allocations.

Conocimientos

Customer service

Organizational skills

Communication

Visitor management

Facilities coordination

Procurement and invoices

Travel arrangements

Office software

Educación

High school diploma or equivalent

Herramientas

MS Office

Google Workspace

Calendar tools

Descripción del empleo

We are seeking a proactive and organized individual to join our team temporarily as a Receptionist.

This role involves ensuring the smooth operation of our office's administrative and general services. Key responsibilities include:

• Visit Reception: Welcome and assist visitors, ensuring professional and positive experience while managing visitor logs and access.
• Incoming Calls Management: Handle and direct incoming call in a professional and efficient manner, ensuring inquiries are addressed or forwarded appropriately.
• Coordination with Building Facility Services: Act as the primary point of contact with the building facility management team to ensure seamless delivery of services, including cleaning, waste disposal, parking management, and office access.
• Coordination with Suppliers: Coordinate with service suppliers, manage quotes and invoice for administrative services.
• Stationery and Office Material Management: Manage the procurement, inventory, and distribution of stationery and office supplies, ensuring availability while optimizing costs.
• Travel Administration: Manage travel arrangements and provide support to users as needed in compliance with the Group’s travel policy.
• Courier Management: Coordinate incoming and outgoing courier services, ensuring timely and accurate delivery of documents and packages, and maintaining records for tracking purposes.
• Meeting Room Reservation and Event Logistics: Manage the scheduling and reservation of meeting rooms, ensuring proper setup and availability of required resources. Coordinate catering services for meetings and events, and oversee logistical arrangements to ensure smooth execution.
• Commercial Pool Car Management: Manage the scheduling, maintenance, and availability of the company’s pool cars, ensuring proper usage and compliance with company policies.
• Employees' Telephony Management: Oversee the management of employees' telephony needs, including mobile phones and landlines, handling device allocation, troubleshooting, and liaising with service providers.

This temporary position is ideal for individuals with strong organizational skills, attention to detail, and a proactive approach to problem-solving. If you thrive in a dynamic environment and are passionate about optimizing office operations, we would love to hear from you!