Receptionist

Greystar; Madrid; Presencial; EUR 24.000 - 32.000; Jornada completa

Descripción de la vacante

Greystar is seeking a receptionist to enhance the stay experience for residents and guests in Madrid. You will be part of the reception team, handling customer service, administrative tasks, and contributing to occupancy and retention.

Responsibilities include check-in/out, payments, inquiries, and coordinating with maintenance and other teams to ensure smooth daily operations. Fluent English and flexible scheduling are essential.

Formación

• Proficient in Microsoft Office suite (Word, Excel, Outlook).
• Experience using PMS, CRM, and booking platforms.
• Ability to work in multicultural environments and rotate schedules.

Responsabilidades

• Support guest experience and assistance during stay.
• Handle inquiries, reservations, and check-in/check-out processes.
• Deliver high-quality customer service and proactive assistance.
• Manage phone calls and direct to appropriate teams.
• Assist with payments, invoicing, and cash handling.
• Prepare operational reports and maintain records.
• Coordinate with maintenance and show flats where needed.
• Ensure compliance with internal policies and regulations.

Conocimientos

Reception experience

Customer service

English proficiency

MS Office

PMS

CRM

Mews

Yardi

Team player

Flexible schedule

Educación

General education

Herramientas

Mews

Yardi

Descripción del empleo

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $300 billion of real estate in more than 265 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $35 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com .

JOB DESCRIPTION SUMMARY

The receptionist is responsible for ensuring that the stay of residents and guests is exceptional, guaranteeing that service quality exceeds their expectations.

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $300 billion of real estate in more than 265 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $35 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com .

JOB DESCRIPTION SUMMARY

The receptionist is responsible for ensuring that the stay of residents and guests is exceptional, guaranteeing that service quality exceeds their expectations.

They will be part of the reception team, carrying out customer service and administrative tasks with the aim of contributing to occupancy, satisfaction, and retention.

JOB DESCRIPTION

Key Role Responsibilities

• Support the creation of a memorable experience for residents and guests, exceeding expectations in every interaction.
• Deliver all aspects of customer service, anticipating needs and providing comprehensive, excellence-oriented service.
• Provide proactive reception and customer service, ensuring all enquiries are handled promptly and efficiently.
• Answer phone calls and manage associated tasks, or redirect them to the appropriate team to ensure proper resolution.
• Assist with check-in and check-out processes, ensuring a smooth and professional experience.
• Carry out Health & Safety activities in accordance with company policies.
• Perform other assigned tasks, ensuring the proper functioning of daily operations.
• Support incident resolution, ensuring quick and customer-focused responses.
• Manage payments and cash handling accurately and in line with established procedures.
• Prepare operational reports: arrivals, departures, urgent incidents, maintenance, among others.
• Ensure the correct submission of the travellers report to the police, in compliance with current regulations.
• Inform management of any serious incidents occurring during the shift.Act as a role model for corporate values.
• Assist with tour activities, ensuring standards are met and providing follow-up and feedback.
• Participate in the leasing process: traffic, prospect qualification, documentation, and move-in/move-out procedures in line with internal policies.Use corporate systems to generate reports, manage availability, register requests, and report incidents, ensuring data accuracy.
• Interact proactively with residents and guests to enhance service quality.
• Promote satisfaction and retention through efficient responses to questions, requests, and complaints.
• Maintain relevant local knowledge for residents and guests (transportation, universities, leisure activities, nearby services).
• Collaborate with the maintenance team to ensure facilities meet corporate standards and coordinate the presentation of show flats.
• Ensure all operations comply with current regulations and Greystar's internal policies.

About You

Knowledge & Qualifications

• Good general level of education.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Competence in Mews and Yardi operational software (training will be provided).

Experience & Skills

Essential

• Previous experience in reception, customer service, or front office roles in hotels, student residences, or hybrid accommodations.
• Knowledge of check-in and check-out processes, reservations, and handling both long- and short-term stays.
• Experience during peak operational periods (start of academic year, tourist seasons).
• Use of PMS, CRM, booking platforms, and corporate tools.
• Experience in incident resolution and coordination with internal teams.
• Basic knowledge of payments, cash handling, invoicing, and administrative tasks.
• Experience in multicultural environments.
• Ability to work both as part of a team and independently.
• Flexibility for rotating schedules from Monday to Sunday.
• Proficiency in English, spoken and written.
• Enthusiasm for delivering an exceptional experience and for continuous learning.

Important Notice:

Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to [emailprotected] .

At Greystar, we offer apartments in desirable locations near shopping, dining, and workplaces. Browse through our wide selection of apartments for rent and find your dream home today.