Real Estate Admin & Operations Specialist

CBRE España; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Dynamic work environment

Professional development opportunities

Competitive compensation based on经验

Descripción de la vacante

CBRE España is seeking an Admin Specialist to provide comprehensive office support from our Madrid office. The role emphasizes organization, confidentiality, and professional communication while coordinating with multiple teams and external partners.

The ideal candidate will manage data, assist with invoicing and contracts, prepare professional documents, and support events and projects. Travel is generally not required; the position offers growth within the Real Estate industry.

Formación

• Excellent organizational skills
• Ability to prioritize multiple tasks
• Strong communication abilities
• Discretion with confidential information

Responsabilidades

• Provide support to two Madrid teams and act as a contact with internal colleagues and external partners
• Handle demands and data: client information, opportunities; respond to calls/emails/web; refer opportunities to consultants; register in CRM; follow up on ongoing opportunities
• Register new properties in the CRM and complete all necessary fields for listings with photos, floor plans, descriptions, transportation and communication details
• Invoicing, contracts and unpaid management: handle invoicing tasks and manage contract signatures, including official documentation and correspondence
• Prepare commercial documents and pitches using MS365 (PowerPoint, Word, Excel); conduct research and prepare meeting materials
• Organize and coordinate quarterly meetings
• Assist with special projects and administrative follow-up of projects
• Event planning for corporate events in sync with marketing; arrange catering when needed
• Other support tasks: travel coordination (flights, hotels, transport), expense reporting, arranging signatures, handling documents and packages
• Support pool of assistants and/or other departments when required

Descripción del empleo

CBRE España is seeking an Admin Specialist to provide comprehensive office support from our Madrid office. The role emphasizes organization, confidentiality, and professional communication while coordinating with multiple teams and external partners.

The ideal candidate will manage data, assist with invoicing and contracts, prepare professional documents, and support events and projects. Travel is generally not required; the position offers growth within the Real Estate industry.