Admin Specialist

CBRE España; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Dynamic work environment

Professional development opportunities

Competitive compensation based on经验

Descripción de la vacante

CBRE España is seeking an Admin Specialist to provide comprehensive office support from our Madrid office. The role emphasizes organization, confidentiality, and professional communication while coordinating with multiple teams and external partners.

The ideal candidate will manage data, assist with invoicing and contracts, prepare professional documents, and support events and projects. Travel is generally not required; the position offers growth within the Real Estate industry.

Formación

• Excellent organizational skills
• Ability to prioritize multiple tasks
• Strong communication abilities
• Discretion with confidential information

Responsabilidades

• Provide support to two Madrid teams and act as a contact with internal colleagues and external partners
• Handle demands and data: client information, opportunities; respond to calls/emails/web; refer opportunities to consultants; register in CRM; follow up on ongoing opportunities
• Register new properties in the CRM and complete all necessary fields for listings with photos, floor plans, descriptions, transportation and communication details
• Invoicing, contracts and unpaid management: handle invoicing tasks and manage contract signatures, including official documentation and correspondence
• Prepare commercial documents and pitches using MS365 (PowerPoint, Word, Excel); conduct research and prepare meeting materials
• Organize and coordinate quarterly meetings
• Assist with special projects and administrative follow-up of projects
• Event planning for corporate events in sync with marketing; arrange catering when needed
• Other support tasks: travel coordination (flights, hotels, transport), expense reporting, arranging signatures, handling documents and packages
• Support pool of assistants and/or other departments when required

Descripción del empleo

We are currently looking for an Admin Specialist who is eager to learn about the Real Estate industry. The role requires excellent organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, along with a pro-active and professional approach. The perfect candidate must be able to work under pressure, have a problem-solving and optimistic attitude, and possess great communication skills. Along with the proven ability to handle confidential information with discretion. This position will be carried out from our Madrid office. Travel is generally not required.

Main responsabilities

• The role is responsible for providing support to two different teams in Madrid and acting as a point of contact with internal colleagues as well as external partners.
• Demands and Data management: clients information, demands, opportunities | Receive and respond to calls / emails / webs, refer opportunities to consultants, register in CRM, and follow up on ongoing opportunities. | Register new properties in the CRM and complete all necessary fields to ensure accurate and comprehensive listings, including photos, floor plans, property descriptions, transportation, and communication details.
• Invoicing, Contracts and Unpaids management: Handle invoicing tasks and manage contract signatures, including the handling of official documentation and correspondence.
• Prepare commercial documents, pitches using and other professional documentation using MS365 (PPT, Word, Excel). Conduct research, provide background information on various topics and prepare meeting documentation, when needed.
• Organization and coordination of quarterly meetings.
• Assist with special projects and initiatives.
• Administrative follow-up of projects.
• Event planning for important corporate events in sync with our marketing team. Arrange caterings when necessary.
• Other support tasks: Travel coordination, including flights, hotels, transport, etc. | Expense reporting. | Arranging signatures, handling official documentation and correspondence, printing, scanning documents and receiving packages, among others.
• Support our pool of assistants and/or other departments when required.

We offer

• A dynamic and collaborative work environment.
• Opportunities for professional development and growth within the organization.
• Competitive benefits and compensation commensurate with experience.

Equal Opportunities

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, color, nationality, ethnic or national origin, religion or belief, disability or age.