Proposal Writer

Wolters Kluwer; Comunidad de Madrid; Hybrid; EUR 42,000 - 64,000; Full time

Job summary

Wolters Kluwer Health is seeking a Proposal Specialist to join the proposal and tender team. You will support Health Research and Health International by developing high-quality responses to RFPs and RFx opportunities, interpreting customer requirements, coordinating cross-functional contributors, and managing proposal timelines through submission.

You will also contribute to process improvements, templates, content reuse, and reporting across the Health organization, collaborating with Sales,

Qualifications

• Bachelor’s degree or equivalent experience required.
• At least 3 years of proposal writing, tender management, RFP response, bid management, or related commercial writing experience.
• Strong written and verbal communication skills in English.
• Additional European language skills are an advantage.
• Exceptional editing, proofreading, and document-quality skills.
• Demonstrated ability to interpret complex requirements and translate them into clear, persuasive responses.

Responsibilities

• Lead development of high-quality, structured responses to RFPs, tenders, and RFx opportunities.
• Coordinate inputs, timelines, reviews, approvals, and submissions across Sales, Product, Legal, Compliance, Finance, Marketing, and other stakeholders.
• Write, edit, proofread, and format proposal responses to ensure accuracy and alignment with customer requirements and internal standards.
• Analyze solicitation requirements and develop compliant response plans and content outlines.
• Maintain and improve proposal content library and reusable content.
• Track proposal activity, deadlines, risks, and outcomes, providing visibility into workload and quality measures.

Skills

Proposal writing

RFP response

Cross-functional collaboration

Editing

Written & verbal communication

English proficiency

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office (Word, PowerPoint, Excel, Outlook)

Job description

The Proposal Specialist will be a member of the proposal and tender team supporting the Health Research business, while also supporting proposal activities within Health International. The role will lead the development of high-quality, structured responses to RFPs, tenders, and other formal RFx opportunities. This position will interpret customer requirements, coordinate cross-functional contributors, write and edit response content, and manage proposal timelines through submission. The Proposal Specialist will help ensure that responses are compliant, accurate, customer-focused, and aligned with Wolters Kluwer Health solutions and standards. The role will also contribute to the ongoing improvement of proposal processes, templates, content reuse, and reporting across the Health organization.

• Proposal Writing and RFP Support.
• Work with Health Research sales and subject matter experts to develop clear, accurate, and compelling proposals for RFPs, tenders, and other formal RFx opportunities.
• Support Health Research as the primary business area and provide proposal support to Health International across applicable countries and markets.
• Coordinate proposal inputs, timelines, review cycles, approvals, and submissions across Sales, Product, Legal, Compliance, Finance, Marketing, and other stakeholders.
• Write, edit, proofread, and format proposal responses to ensure accuracy, consistency, and alignment with customer requirements and internal standards.
• Analyze solicitation requirements and develop compliant response plans, content outlines, bid calendars, and responsibility matrices.
• Maintain and improve the proposal content library, including standard responses, case studies, credentials, product information, and reusable content.
• Track proposal activity, deadlines, risks, and outcomes and provide visibility into workload, turnaround times, and quality measures.
• Partner with Sales and business leaders to understand customer needs and translate them into differentiated, customer-focused responses.
• Support continuous improvement of RFP and tender processes, templates, tools, and content governance across the Health organization.
• Provide practical guidance and knowledge sharing to proposal contributors and help promote consistent proposal best practices across regions.

• Education: Bachelor’s degree or equivalent experience required.
• Experience: At least 3 years of proposal writing, tender management, RFP response, bid management, or related commercial writing experience.
• Strong written and verbal communication skills in English.
• Additional European language skills are an advantage.
• Exceptional editing, proofreading, and document-quality skills.
• Demonstrated ability to interpret complex requirements and translate them into clear, persuasive responses.
• Strong attention to detail and commitment to delivering accurate, compliant work within tight deadlines.
• Strong organizational, project management, and analytical skills.
• Experience working with cross-functional stakeholders, including Sales, Product, Legal, Compliance, Finance, Marketing, and subject matter experts.
• Proficiency with Microsoft Office, including Word, PowerPoint, Excel, and Outlook.
• Experience with proposal management, content management, or CRM tools is a plus.
• Knowledge of the healthcare, health research, clinical, scientific, or information services environment is a plus.
• #LI-Hybrid

Our Interview Practices To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third‑party support during interviews will be grounds for disqualification from the recruitment process. Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

If making a difference matters to you, then you matter to us. Join us, at Wolters Kluwer, and be part of a dynamic global technology company that makes a difference every day. We’re innovators with impact. We provide expert software and information solutions that the world’s leading professionals rely on, in the moments that matter most. You’ll make a real difference in the lives of millions of people. Together with our customers, we help to advance sustainability, health, justice, prosperity, and commerce around the world. You can thrive at Wolters Kluwer, where diversity is core to our collective strength and high performance. Be your unique self, share your creative ideas, do your best work, and take time to grow in our caring and inclusive culture where you can belong.

Wolters Kluwer reported 2025 annual revenues of €6.1billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs more than 21,000 people worldwide. Our customers work in industries that impact the lives of millions of people every single day. Our mission is to empower our professional customers with the AI‑powered solutions they need to make critical decisions, achieve successful outcomes, and increase productivity. We deliver trusted, AI‑powered expert solutions that combine deep domain knowledge, proprietary content, and advanced technology to provide expert‑validated insights, automate workflows, and drive better outcomes. Today, nearly 70% of our digital revenues come from AI‑powered solutions, reflecting our strategic focus on embedding AI into professional workflows and delivering measurable productivity gains. We are committed to helping professionals navigate complexity, improve the way they work, and solve critical challenges through cloud‑based, AI‑powered platforms that integrate seamlessly into their workflows and ecosystems. Our solutions are designed to deliver impact when it matters most, especially in high‑stakes environments where accuracy and trust are essential. With a nearly 190‑year legacy, Wolters Kluwer continues to evolve its portfolio of digital solutions and services to meet the changing needs of professionals worldwide, enabling them to work faster, make smarter decisions, and deliver better outcomes. For more information about our solutions and organization, visit www.wolterskluwer.com, or follow us on LinkedIn, Instagram and Facebook.

Wolters Kluwer has a dedicated team of experienced talent acquisition professionals who are ready to hear what makes you tick and share how Wolters Kluwer can help you achieve your goals and ambitions. Here Rasi Fawaz shares some tips on what recruiters are looking for on a resume.

As a global organization, we recognize that solving a wide range of complex problems requires diverse perspectives and innovative thinking. We know that bringing our best to our customers, communities, and other key stakeholders requires a highly engaged and talented workforce – one that represents the diversity of those we serve and the communities where we live and work. We aim to provide a welcoming environment and equitable opportunities for all employees regardless of background, nationality, race, ethnicity, gender, gender identity, age, sexual orientation, marital status, disability, or religion. This principle is ingrained in our company values and articulated in our Code of Business Ethics.

At Wolters Kluwer, you’ll feel valued for your contributions, and you’ll know that your health, safety, and well‑being are important to us. Our well‑being benefits provide tools, programs, and resources to help our diverse employees feel healthy, happy, safe, and prosperous. Our global Together we thrive well‑being program reflects our commitment to supporting colleagues across physical, mental, social, and financial well‑being. That commitment has been recognized externally through Ragan’s Top Places to Work for Employee Well‑being: Large Organization in 2024. More recently, Wolters Kluwer was recognized by Forbes as one of America’s Best Large Employers 2026 and America’s Best Employers for Engineers 2026. In 2025, Wolters Kluwer was also recognized by Forbes.

To ensure we continue to drive innovation that enables us to develop products and services to best serve our customers, we cultivate a workplace culture rooted in mutual respect, bringing forward insights from a wide range of backgrounds, perspectives, and experiences. We are also committed to complying with laws requiring equal opportunity in hiring, promotion, and other employment decisions.

All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, gender identity, transgender status, and sexual orientation), national origin, disability, age, genetic information, veteran status, or any other characteristic protected by applicable law, and we do not tolerate discrimination on any of these bases.