Project Coordinator: Document Control & Admin

APM Terminals Inland Services Pvt Ltd; Barcelona; On-site; EUR 18,000 - 26,000; Full time

Job summary

APM Terminals Barcelona seeks a junior Project Coordinator to provide structured administrative and document-control support for a multi-year infrastructure programme at the Port of Barcelona. The role focuses on maintaining registers, handling correspondence, and coordinating submissions with project stakeholders in a busy port environment.

The ideal candidate has a bachelor’s degree in a related field, 1–2 years of experience in project administration or document control, and strong Spanish

Qualifications

• Continuous improvement mindset and curiosity about how work gets done.
• A bachelor’s degree in Business Administration, Information Management, Project Management, Engineering, Construction Management or a related discipline.
• One to two years of experience in project administration, document control, coordination or information management.
• Strong organisational skills, attention to detail and ability to manage several documents, actions and deadlines.
• Experience with PMWeb or a similar EDMS is valued.
• Strong written and spoken Spanish and English, with the ability to communicate clearly with technical and non-technical colleagues.

Responsibilities

• Maintain correspondence, submission, document, action, commitment, permit and approval registers.
• Receive, record, distribute and file incoming and outgoing project correspondence.
• Support the preparation and administrative coordination of document submission packages.
• Check documents for completeness, correct metadata and version control before submission or archiving.
• Track reviews, comments, approvals, actions and response deadlines, following up with responsible stakeholders.
• Update reporting records, issue registers, distribution lists and regulatory reporting calendars.
• Store documentation in the approved electronic document management system and help retrieve records for reviews or audits.

Skills

Strong organisational skills

Attention to detail

Spanish and English communication

PMWeb/EDMS experience

Education

Bachelor’s degree in Business Administration / Information Management / Project Management / Engineering / Construction Management

Tools

PMWeb/EDMS

Job description

APM Terminals Barcelona seeks a junior Project Coordinator to provide structured administrative and document-control support for a multi-year infrastructure programme at the Port of Barcelona. The role focuses on maintaining registers, handling correspondence, and coordinating submissions with project stakeholders in a busy port environment.

The ideal candidate has a bachelor’s degree in a related field, 1–2 years of experience in project administration or document control, and strong Spanish