Junior Project Coordinator: Document Control & Administration

Maersk Line Limited; Barcelona; On-site; EUR 28,000 - 42,000; Full time

Job summary

Maersk is seeking a proactive Project Coordinator to provide structured administrative and document-control support to a multi-year infrastructure programme at the Port of Barcelona. This junior role focuses on organising information, maintaining records, following up actions and helping stakeholders meet deadlines in a busy port environment.

You’ll work with project, engineering, contracts, interface and construction teams, developing skills in document workflows and reporting while

Qualifications

• Bachelor’s degree in Business Administration, Information Management, Project Management, Engineering, Construction Management or a related discipline.
• One to two years of experience in project administration, document control, coordination or information management.
• Strong organisational skills, attention to detail and the ability to manage several documents, actions and deadlines at the same time.
• Confidence using structured registers, trackers, document repositories and approval workflows; PMWeb experience is valued.
• Strong written and spoken English and Spanish.

Responsibilities

• Maintain correspondence, submission, document, action, commitment, permit and approval registers.
• Receive, record, distribute and file incoming and outgoing project correspondence.
• Support the preparation and administrative coordination of document submission packages.
• Check documents for completeness, correct metadata and version control before submission or archiving.
• Track reviews, comments, approvals, actions and response deadlines with responsible stakeholders.
• Update reporting records, issue registers, distribution lists and regulatory reporting calendars.
• Store documentation in the approved electronic document management system and help retrieve records for reviews or audits.

Skills

Organisational skills

Attention to detail

Project administration

Document control

Stakeholder coordination

Spanish language

English language

Education

Bachelor's degree in Business Administration or related discipline

Tools

PMWeb

EDMS

Job description

Maersk is seeking a proactive Project Coordinator to provide structured administrative and document-control support to a multi-year infrastructure programme at the Port of Barcelona. This junior role focuses on organising information, maintaining records, following up actions and helping stakeholders meet deadlines in a busy port environment.

You’ll work with project, engineering, contracts, interface and construction teams, developing skills in document workflows and reporting while