Project Coordinator

Maersk Line Limited; Barcelona; Presencial; EUR 28.000 - 42.000; Jornada completa

Descripción de la vacante

Maersk is seeking a proactive Project Coordinator to provide structured administrative and document-control support to a multi-year infrastructure programme at the Port of Barcelona. This junior role focuses on organising information, maintaining records, following up actions and helping stakeholders meet deadlines in a busy port environment.

You’ll work with project, engineering, contracts, interface and construction teams, developing skills in document workflows and reporting while

Formación

• Bachelor’s degree in Business Administration, Information Management, Project Management, Engineering, Construction Management or a related discipline.
• One to two years of experience in project administration, document control, coordination or information management.
• Strong organisational skills, attention to detail and the ability to manage several documents, actions and deadlines at the same time.
• Confidence using structured registers, trackers, document repositories and approval workflows; PMWeb experience is valued.
• Strong written and spoken English and Spanish.

Responsabilidades

• Maintain correspondence, submission, document, action, commitment, permit and approval registers.
• Receive, record, distribute and file incoming and outgoing project correspondence.
• Support the preparation and administrative coordination of document submission packages.
• Check documents for completeness, correct metadata and version control before submission or archiving.
• Track reviews, comments, approvals, actions and response deadlines with responsible stakeholders.
• Update reporting records, issue registers, distribution lists and regulatory reporting calendars.
• Store documentation in the approved electronic document management system and help retrieve records for reviews or audits.

Conocimientos

Organisational skills

Attention to detail

Project administration

Document control

Stakeholder coordination

Spanish language

English language

Educación

Bachelor's degree in Business Administration or related discipline

Herramientas

PMWeb

EDMS

Descripción del empleo

At APM Terminals, a global leader in port and terminal operations, we enable global trade and drive sustainable growth. What drives us forward is a mindset of always improving — observing how work happens, identifying what creates value, and removing what gets in the way. We constantly look for smarter, simpler, and safer ways of operating. If you thrive in environments where people value learning and are committed to continuously improve daily operations, join us and be a part of our journey.

APM Terminals Barcelona operates the Muelle Sur Container Terminal at the Port of Barcelona, with an annual throughput capacity of 1,560,000 TEU. Following the extension of the terminal’s concession agreement until 2036, APM Terminals is progressing a multi-year investment programme focused on infrastructure and container-handling equipment. The programme includes civil and electrical engineering works delivered within a busy, continuously operating port environment.

We are looking for a Project Coordinator to provide structured administrative and document-control support to this programme. This is a junior opportunity for someone who enjoys organising information, maintaining accurate records, following up on actions and helping different stakeholders meet project deadlines.

What We Can Offer

At APM Terminals, we foster a dynamic learning and training culture that empowers our employees to excel. Our commitment to improvement means every team member has the opportunity to develop their skills and advance their careers by continuously refining how we work. Experience a diverse, multinational workplace where your operational insights directly influence how we work.

• Build practical experience in project administration, document control and information management.
• Work with project, engineering, contracts, interface and construction stakeholders.
• Develop your ability to manage document workflows, registers, submissions and approvals.
• Contribute to a complex, multi-year infrastructure programme in an operational terminal environment.

Key Responsibilities

• Maintain correspondence, submission, document, action, commitment, permit and approval registers.
• Receive, record, distribute and file incoming and outgoing project correspondence.
• Support the preparation and administrative coordination of document submission packages.
• Check documents for completeness, correct metadata and version control before submission or archiving.
• Track reviews, comments, approvals, actions and response deadlines, following up with responsible stakeholders.
• Update reporting records, issue registers, distribution lists and regulatory reporting calendars.
• Store documentation in the approved electronic document management system and help retrieve records for reviews or audits.

What We Are Looking For

• Continuous improvement mindset: we are looking for someone who brings a thoughtful improvement mindset—curious about how work gets done and motivated to make meaningful, sustainable improvements over time.
• A bachelor’s degree in Business Administration, Information Management, Project Management, Engineering, Construction Management or a related discipline.
• One to two years of experience in project administration, document control, coordination or information management.
• Strong organisational skills, attention to detail and the ability to manage several documents, actions and deadlines at the same time.
• Confidence using structured registers, trackers, document repositories and approval workflows; experience with PMWeb or a similar EDMS is valued.
• Strong written and spoken Spanish and English, with the ability to communicate clearly with technical and non-technical colleagues.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [e-mail] .