Production Coordinator

Electronic Arts; Madrid; Hybrid; EUR 17,000 - 25,000; Part time

Benefits offered by this job

Healthcare coverage

Mental well-being support

Retirement savings

Paid time off

Family leaves

Complimentary games

Job summary

Electronic Arts Madrid is seeking a Production Coordinator to support 20 hours per week on-site with hybrid collaboration. You will coordinate shipping, swag, events, and procurement while aligning with the Studio Director and EA SPORTS team.

Ideal candidates bring admin/operations experience, strong organization, and bilingual Spanish/English skills to liaise with local vendors and global teams in a creative gaming environment.

Qualifications

• Experience in an administrative, coordinator, or operations role within a creative or technical environment.
• On-site presence to manage physical logistics and office operations in Madrid.
• Familiarity with Outlook and Google Workspace for scheduling and collaboration.
• Ability to work across varied project needs as studio development progresses.
• Fluent Spanish and English for coordinating with local vendors and global teams.

Responsibilities

• Shipping, logistics & swag: manage shipments, customs docs, and distribution.
• Event planning: plan events, meetings, catering, and studio activities.
• Procurement & expenses: coordinate vendors, invoices, and PO tracking.
• Production coordination: schedule meetings, notes, travel itineraries, and docs.
• IT & facilities support: escalate tickets to keep equipment and spaces running.
• Knowledge sharing: maintain studio guides and distribution lists.

Skills

Administrative coordination

On-site presence

Cross-functional collaboration

Bilingual Spanish/English

Vendor coordination

Meeting facilitation

Travel arrangements

Organization & documentation

Tools

Outlook

Google Workspace

Job description

Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen.

Location : Madrid, Spain (On Site)

Reporting Line: Reports to the Studio Director

Role ID: To be Assigned

Worker Type: Part-Time Employee (20 hours per week / 11 am to 3 PM)

Studio/Department: EA SPORTS

Work Model: Hybrid

Description & Requirements

EA SPORTS connects over 250 million fans worldwide through "The World's Game" and a wide portfolio of interactive sports experiences. Here in Madrid, our teams build the innovative, high-fidelity experiences that power this global ecosystem. We are a community where creativity thrives, diverse perspectives are welcomed, and every team member plays a meaningful part in our story.

The Opportunity

Our Madrid studio is looking for an organized Production Coordinator to join us on a part-time basis (20 hours per week). In this on-site role, you will report directly to the Studio Director. You will be the operational hub and community connector for our development team, supporting studio operations, team administration, and game production workflows.

Because game development moves across distinct project stages, you will collaborate with teams across multiple studio projects and daily operations.

What You'll Do

A. Shipping, Logistics & Swag Distribution

• Shipping & Courier Operations: Coordinate domestic and international shipments (FedEx, DHL, UPS, or local couriers). Prepare commercial invoices, handle customs clearance documentation, and track shipments such as development kits and game assets.
• Game Swag & Merchandise Management: Manage the sourcing, inventory, packing, and distribution of official game merchandise, milestone gifts, launch kits, and studio apparel for our teams and external partners.
• Mail & Package Intake: Coordinate incoming and outgoing deliveries for the team, logging packages and routing production equipment to the appropriate groups.

B. Event Planning & Studio Culture

• Team & Studio Events: Plan, budget, and organize internal events, team‑building activities, and milestone celebrations that build a welcoming team environment.
• Meeting Logistics & Catering: Help organize recurring all‑hands meetings, town halls, and partner visits. Coordinate lunch catering, dietary preferences, and room bookings.
• Team Culture: Partner with Workplace Experience on studio‑branding projects, anniversary recognitions, and health and wellness events.

C. Procurement & Expense Coordination

• Vendor Coordination: Communicate with, and maintain relationships with external suppliers (printers, merchandise manufacturers, caterers, and venues).
• Purchasing & Invoicing: Create Purchase Orders (POs), track statements of work, process invoices, and assist with vendor setup in EA financial systems.
• Corporate Card & Expense Reconciliation: Reconcile team expenses, review and submit corporate travel expenses, and process monthly corporate card statements. Guide team members on expense tools and company policies.
• Supply Inventory: Maintain inventory levels for team supplies, snacks, peripherals, and event materials, restocking items.

D. Production Coordination & Team Support

• Meeting Facilitation & Notes: Schedule meetings, set up conference room technology, capture clear meeting notes, and track follow‑up items.
• Travel, Itineraries & Visas: Support production leadership with coordinating travel itineraries, booking travel arrangements, preparing travel letters, and handling visa coordination.
• Documentation & Knowledge Sharing: Maintain studio guides, team FAQs, distribution lists, and team collaboration platforms.
• IT Escalation & Support: Help team members submit or follow up on IT and Facilities service desk tickets to keep equipment setup running smoothly.

What You'll Bring

• Experience: Background in an administrative, coordinator, or operations role within a creative or technical environment such as gaming, entertainment, or technology.
• On-Site Presence: Ability to work a 20-hour week on site in Madrid to manage physical logistics, workspace experience, and office operations.
• Technical Skills: Familiarity with Outlook and Google Workspace (schedule management, document collaboration, note‑taking).
• Role Flexibility: Comfort working across varied project needs as studio development progresses.
• Logistics & Expense Coordination: 1+ years of experience organizing team events, handling international courier shipping and customs documentation, and tracking basic expenses.
• Bilingual Collaboration: Professional fluency in Spanish and English to coordinate with local vendors and global teams, including writing clear emails and facilitating meetings.
• Organization & Information Care: Focus on accuracy, capability in organizing tasks, managing schedules, and a commitment to handling confidential studio information with care.

About Electronic Arts

We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA.

We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life.

Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more.

• healthcare coverage
• mental well‑being support
• retirement savings
• paid time off
• family leaves
• complimentary games
• and more

We empower you to do great work and pursue opportunities for growth.

Electronic Arts is an equal opportunity employer.

All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law.

We will also consider employment qualified applicants with criminal records in accordance with applicable law.

EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.