Procurement Specialist

Flowserve Corporation; Pozuelo de Alarcón; On-site; EUR 42,000 - 64,000; Full time

Job summary

Flowserve Corporation seeks a Procurement Specialist to manage end-to-end Procure to Pay processes, ensuring on-time delivery and accurate PO administration in the ERP system. The role includes managing change orders, exceptions, and supplier concessions, with spot sourcing as needed.

You will ensure supplier documentation, timely order acknowledgements, and adherence to Flowserve policies while maintaining supplier communications and ERP data integrity.

Qualifications

• 2+ years of experience in Supply Chain.
• Strong analytical skills with data interpretation.
• Knowledge of ERP systems and Ariba platform.

Responsibilities

• Place Purchase Orders per supplier selection and defined terms.
• Manage PO changes, exceptions, and supplier concessions.
• Process approvals for revisions and price/delivery changes.
• Ensure Advanced Ship Notices are provided and track shipments.
• Maintain ERP item master data and price lists in Ariba.

Skills

Interpersonal skills

Commercial acumen

Negotiation skills

Project management

Supply chain knowledge

Analytical skills

Certified Supply Chain Professional

Influence & communication

MS Office

Ariba / ERP knowledge

Tools

Ariba

ERP software

MS Office

Job description

Job Summary:The Procurement Specialist is responsible for managing the end-to-end Procure to Pay process using the appropriate system workflows. This includes mitigating any risks that could jeopardise the on-time delivery of goods to a site.The focus of the role is to manage the complete Purchase Order process; including placing and managing purchase orders, change orders, exception messages, supplier concessions/deviations and ensuring any back-end issues regarding good receipt and invoice discrepancies are addressed.The role may also require conducting sourcing activities for specific categories that are not covered by the Sourcing Specialist role.Responsibilities & Requirements:Place the Purchase Order in line with the pre-defined supplier selection or as defined by the Sourcing Specialist using the commercial terms agreed.Ensure that Purchase Orders placed are cleanly. This means with the correct and applicable documentation and drawings, payment terms, incoterms and price and using the appropriate ERP systemPurchase Orders and related management activities must be carried out within Procurement 360 user interface (UI)Order acknowledgements must be received from the supplier within 5 working days. Any updates to this date must also be received into the procurement cockpit and approved prior to being visible in the ERPException messages should be processed promptly so as to ensure the supplier has adequate time to address the specific requirements (move in/out, quantity/price change, split/hold line)The Procurement Specialist must ensure that the supplier provides the necessary documentation, on time, as defined in the Purchase OrderRevisions to the original Purchase Order must be communicated immediately to the supplier for review and acceptance. Any changes to price/delivery must be approved before a revised PO is releasedConcessions or deviations originating from the supplier should be reviewed and approved and/or routed to the appropriate Quality representative for dispositionEnsure that the supplier provides the necessary Advanced Ship Notifications to allow visibility to the shipment and included in the track and trace tool. Additional data such as weights and dimensions should be includedExecute any spot sourcing demand not covered by the Sourcing Specialist function.Identify any specific supply/supplier risks as it pertains to the managed scope and elevate them through the appropriate process/hierarchy.Maintain Supply Chain owned ERP item master data. This includes price lists within Ariba ContractsEnsure continued open channels of communication with the suppliers to mitigate any risk, ensuring visibility of purchase order status at all times and on time shipment of goodsOperate in full compliance to all Flowserve Policies & Procedures as applicable to the role.PO Placement TimeMRP Exception Message ManagementPast Due PO’sInvoice/Good Receipt Discrepancy ResolutionCost Reduction (on managed sourced scope)Sourcing Strategy Compliance (on managed sourced scope)Preferred Experience / Skills:Strong interpersonal relationship managementSolid commercial acumen and negotiation skillsProficiency in Project ManagementKnowledge of supply base in the region for the assigned categoriesStrong analytical skills involving the collecting, analyzing and interpreting of dataCertified Supply Chain ProfessionalAbility to influence, communicate, and collaborate at all organizational levelsExpertise with MS Outlook, Word, Excel, and PowerPointKnowledge of ERP’s and tools such as AribaData and process discipline2+ years of experience in Supply Chain