Procurement & Admin Coordinator

Puma Energy; Huelva; Presencial; EUR 25.000 - 38.000; Jornada completa

Descripción de la vacante

Impala Terminals Group seeks a Procurement & Administrative Assistant to support day-to-day procurement activities, supplier registration, and invoicing processes. You will coordinate with suppliers, maintain records, and back the Office & Facilities Manager.

The role requires 3–5 years in an administrative procurement/finance function, strong MS Office skills, and English proficiency with optional French/Spanish. Excellent organization and discretion are essential.

Formación

• 3–5 years+ in an administrative procurement function or finance-related role.
• Strong written and verbal communication; able to interact with people at all levels.
• Proficient in Microsoft Office 365 applications (Outlook, Word, Excel, PowerPoint, Teams).
• Languages: English (mandatory); French and Spanish can add value.

Responsabilidades

• Support supplier registration and maintain supplier records and databases.
• Request and analyse supplier quotations.
• Process delivery notes and verify received materials before system posting.
• Receive, store, and replenish materials and support the creation of new material records.
• Maintain warehouse records and reconcile Dynamics 365, ÚLTIMO, and physical stock.
• Process delivery notes for received services.
• Monitor the office management budget and related supplier costs.
• Support invoice and receipt processing and reconciliation in D365.
• Match invoices with receipts, POs, and delivery notes, ensuring accuracy of amounts and VAT.
• Maintain invoice documentation and records.
• Handle supplier queries regarding invoices and payments.
• Follow up on discrepancies, missing invoices, and other Finance-related matters.
• Provide support and back-up to the other Administrative Assistant and Office & Facilities Manager.

Conocimientos

Administrative skills

Procurement

Finance tasks

MS Office 365

English (mandatory)

French (value-added)

Spanish (value-added)

Dynamics 365

ÚLTIMO

Herramientas

Dynamics 365

ÚLTIMO

Descripción del empleo

Impala Terminals Group seeks a Procurement & Administrative Assistant to support day-to-day procurement activities, supplier registration, and invoicing processes. You will coordinate with suppliers, maintain records, and back the Office & Facilities Manager.

The role requires 3–5 years in an administrative procurement/finance function, strong MS Office skills, and English proficiency with optional French/Spanish. Excellent organization and discretion are essential.