Portfolio Property Manager

P3 Logistic Parks group; Madrid; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

International stability

Collaborative culture

Annual bonus

Training budget

Language courses

Wellbeing coaching

Flexible hybrid work

Extra vacation days

Team events

Referral bonus

Job summary

P3 Logistic Parks is seeking an experienced Portfolio Property Manager to join our Madrid team. You will coordinate in-house property management, oversee portfolio strategy, and manage lease terms, deposits, indexation, and service charge reconciliations to maximise asset value.

You will lead Capex and Opex execution, prepare budgets, supervise tenders and contracts, and maintain strong tenant relationships.

Qualifications

• Proven track record in Property Management.
• Adaptability to a changing environment.
• Attention to detail and strong organisational skills.
• Capability to manage multiple tasks and priorities.
• Experience with tenant relations and lease administration.

Responsibilities

• Coordinate the in-house property management team (technical and financial).
• Manage the portfolio strategy within the tenant and ensure lease conditions are met (deposits, indexation, service charges).
• Oversee Capex and Opex execution, budgets, and long-term investment planning.
• Coordinate tenders, design/construction contracts, and site interventions.
• Perform regular site visits and organise tenant meetings as needed.
• Maintain CRM (YARDI) data for budgeting, forecasting, and invoicing.

Skills

Proven property management trackRecord

Adaptability

Attention to detail

Organisational skills

Multitask management

Education

Technical Engineering / Architecture degree

Job description

ABOUT US

P3 is a long-term investor, manager and developer of European warehouse properties with more than 10.2 million m² of assets under management and land bank of 1.7 million m² of future gross lettable area for further development.

P3 has commercial activities in 11 countries and has been investing and developing in European markets for over two decades. And because we care about our customers and communities where we operate, we develop environmentally friendly, sustainable warehouses to the highest international standards.

Headquartered in Prague, P3 employs more than 290 people with 25+ nationalities across 11 offices in key European cities, offering integrated development, asset and property management services. P3 has an investment grade BBB credit rating by Standard & Poor’s.

Attracting the right talents is key for our future. We are looking for ambitious and passionate experts who can help us make P3 THE leading logistics warehouse provider in Europe.

OUR CULTURE

Our company values - Integrity, Teamwork, Excellence, Ambition - are embedded deeply within the organisation, and guide our steps every single day. P3’s size and stability enable us to take a global view and yet at the same time we are just the right size to maintain our agile and flexible approach on local real estate markets.

Together, we create an environment that encourages personal growth because we know we are successful mainly thanks to the people who make P3. We recognise and reward outstanding performance and motivate people to contribute to our mutual goals and turn their good ideas into great outcomes. We encourage people to have ownership, make decisions and accept responsibility for them.

WE ARE LOOKING FOR

We are seeking an experienced Portfolio Property Manager to join our dynamic team in Madrid.

SOME OF THE INTERESTING CHALLENGES AHEAD OF YOU

• Coordination of the Property Management in house team: technical and financial.
• Management of the portfolio strategy within the tenant.
• Lease contract conditions management: security deposits and legal deposits, indexation, service charges reconciliation process.
• Capex and Opex execution responsible:

• Prepare the annual budget, maintenance forecast, major works, CapEx, 10-year major item budget/Capex when available.
• Regular report on the situation of opex and Capex execution situation: budgeted / not budgeted.
• Coordinate and supervise the Capex Budget and Forecast execution – Long term investment plan of the assets to increase portfolio value.

• Coordinate and manage within the technical Property management team of the tenders, purchase orders, design and construction contracts, interventions, proceedings, documentation, legal, technical and commercial checks, payments etc. in relation to: fluids/consumptions, regular and occasional controls, regular, occasional and major maintenance, current repairs, major repairs and capital expenditures.
• Regular site visits (at least one per quarter), and when needed by tenant request or significant capex execution on going.
• Tenant meetings whenever necessary.
• Follow up and fulfil all insurance requirements - handle claims (declaration, technical expertise, quotes, repairs, etc), negotiation on reimbursement, follow-up with tenants.
• CRM management (YARDI) to have the updated info uploaded on time: Budgeting process, quarterly forecast, invoicing
• Coordinate periodic technical inspections.
• Set-up, handle, prepare all documentation for hand-over and hand-back of premises to and from tenants:

• Perform the handover procedure: inspection of the premises with the tenant, identifying and proper documentation (written description and photos) of all defects, manage repairs.

• Assist in leasing of rentable space in terms of keeping schedule and warnings to lease ends/break notice dates, coordinating and carrying out inspections, and preparing cost estimations for tenant fit outs and other works.
• Draft and submit to Asset Management the corresponding Investment Memorandums to request for approval the Capex or repairs and maintenance activities.
• Liaise with the public authorities in all day‑day matters.
• Calamity availability: Property Manager should be reachable 24 hours per day, 7 days a week, for emergency complaints and calamity in case it occurs.

WHAT YOU NEED TO SHINE IN THIS ROLE

• Technical Engineering / Architecture degree / Technical background.
• Proven track record in Property Management.
• Adaptability to a changing environment. Learning capabilities.
• Attention to the detail.
• Organisational skills.
• Multitask management.

WHY SHOULD YOU JOIN US

These are some of the benefits we offer:

• Stability of an international company (one of the leading industrial real estate developers on the European market).
• Dynamic collaborative working environment with a passionate team of colleagues across 11 countries.
• Attractive annual bonus.
• Generous budget for trainings and continuous development opportunities.
• Individual language courses.
• Employee assistance programme (individual coaching/mentoring opportunities in wellbeing area).
• Flexible/hybrid working policy.
• Extra paid days off (vacation, sick days – based on local legislation).
• We care and we like spending time together so we enjoy company events, team buildings and networking opportunities connected with the support of various charity causes.
• Delicious coffee, refreshments and healthy snacks at workplace.
• Attractive employee referral bonus in case you make a successful referral for any of the job roles we have open.

Benefits are regulated by P3 internal policy which contains the full details regarding the entitlement and conditions for the benefits. Benefits policy and components may vary by location.

Come and join us and allow your career to flourish in line with the strong and stable growth of the P3 business.

Build your career in a way which is meaningful to you!

IMPORTANT

PLEASE PROVIDE YOUR APPLICATION AND RESUME IN ENGLISH LANGUAGE.