People & Office Coordinator – Barcelona (Part-Time)

Kenjo GmbH; Barcelona; On-site; EUR 13,000 - 22,000; Part time

Benefits offered by this job

Hybrid work model

Job summary

Bookwire in Barcelona is seeking a part-time People & Office Coordinator (m/f/x) to join a small, close-knit team. The role combines People/HR support, finance administration and office coordination, with an emphasis on keeping processes and the local office running smoothly.

The ideal candidate will support recruitment and onboarding, maintain employee records in Factorial, liaise with the payroll provider and HQ, and manage office operations. Fluency in Spanish and English is required.

Qualifications

• Experience in administration, office coordination, People/HR, Finance administration or a similar all-round role.
• Strong organizational skills and the ability to manage multiple topics simultaneously.
• Hands-on mindset and reliability in taking care of tasks.
• Confidence communicating with employees, managers, external providers and international colleagues.
• Ability to work independently and use digital tools and systems.
• Fluency in Spanish and working English.

Responsibilities

• Support local recruiting, onboarding, employee changes and offboarding with Global People & Culture.
• Keep employee information up to date in Factorial.
• Be a local contact for day-to-day People topics.
• Coordinate information with local payroll provider and Global P&C.
• Support recurring Finance and administrative processes and provide documents to HQ.
• Keep Barcelona office organized and running smoothly.
• Coordinate repairs, maintenance and external service providers.

Skills

Administration

Office coordination

People/HR

Finance administration

Organizational skills

Independent work

Digital tools

Spanish language

English language

Tools

Factorial

Payroll coordination

Job description

About the role

We're looking for a People & Office Coordinator (m/f/x) to join our small and close-knit team in Barcelona on a part-time basis (approx. 20 hours per week). This is a varied, hands-on role combining day-to-day People & Culture support, Finance administration and office coordination.

You'll be the person who helps keep things organized and running smoothly locally – whether that means supporting a new hire, updating employee information, providing documents to our Finance team in Germany, coordinating with our local payroll provider, or making sure an issue in the office gets fixed. You'll work closely with our Country Manager in Spain as well as our Global People & Culture and Finance teams in Germany.

Your mission

1. Support local recruiting, onboarding, employee changes and offboarding together with Global People & Culture
2. Keep employee information accurate and up to date in Factorial
3. Be a local contact for day-to-day People topics
4. Coordinate relevant information with our local payroll provider and Global P&C
5. Support recurring Finance and administrative processes and provide documents and information requested by HQ
6. Keep track of open topics and follow up with colleagues, partners and providers
7. Help keep our Barcelona office organized and running smoothly
8. Coordinate repairs, maintenance and external service providers – and follow up until things are resolved
9. Take care of office supplies, occasional purchases and other practical workplace needs

Your background

1. Experience in administration, office coordination, People/HR, Finance administration or a similar all-round role
2. Strong organizational skills and the ability to keep track of different topics at the same time
3. A practical, hands-on mindset – you see what needs to be done and take care of it
4. Reliability and strong follow-through
5. Confidence communicating with employees, managers, external providers and international colleagues
6. Good judgment and the ability to work independently
7. Confidence using digital tools and systems
8. Fluency in Spanish and good working English

How you’ll work

This is a part-time position of approximately 20 hours per week based in Barcelona.

Because part of the role involves taking care of our office and supporting our local team, regular presence in our Barcelona office is essential. At the same time, we offer flexibility to work remotely for part of your working week.

You'll work closely with our Country Manager in Spain and our Global People & Culture and Finance teams in Germany.

We're looking for someone who enjoys being the person who keeps things organized, follows through and makes everyday work a little easier for the team.

What we offer

You can make a difference with us! We are one of the leading technology and innovation companies in the publishing industry. With teams in Europe and South America, we are globally positioned and work worldwide for our successful customers. We have built a team that has grown over many years and have exciting plans for the future!

We will systematically introduce you to the processes of our company and ensure that you gradually develop into an expert in your area of responsibility.

With us you will find

1. A pleasant working atmosphere and a modern workplace
2. The opportunity to realize your ideas and develop yourself further
3. A long-term perspective in a continuously growing company
4. An open corporate culture with fast decision-making processes
5. A warm and friendly working environment

Your contact

Mariana Feged

[e-mail]