Payroll & HR Admin Specialist

Nexans; Aragón; On-site; EUR 45,000 - 65,000; Full time

Job summary

Nexans Iberia seeks an experienced HR Payroll Specialist to manage Iberia payroll and HR administration, ensuring timely, accurate processing and regulatory compliance. You will support employee lifecycle from onboarding to offboarding and maintain HR data with attention to detail.

Strong knowledge of Spanish payroll, labour law and time management is required, with external payroll coordination and HR reporting responsibilities. Proficiency in SuccessFactors is a plus.

Qualifications

• Minimum 5 years in HR with payroll in Spain.
• Experience coordinating payroll with external providers.
• Experience managing time, leave and permits under Spanish law.
• Multinational environment preferred.
• Strong attention to detail and data integrity.

Responsibilities

• Manage Iberia payroll and HR administration monthly.
• Coordinate payroll with external provider.
• Handle onboarding and lifecycle communications.
• Maintain HR records in systems; SuccessFactors is a plus.
• Prepare HR reports and KPIs.
• Support HR projects and automation.
• Explain policies and labour-law matters to employees.
• Collaborate with departments to ensure compliant HR practices.

Skills

Payroll coordination

HR administration

Time & attendance

Data accuracy

English level B2

Education

Degree in Labour Relations/Business Administration/Human Resources

Tools

SuccessFactors

Excel

Office 365

Job description

Purpose

Ensure accurate, timely and compliant payroll and HR administration for Iberia, while providing high-quality employee support and maintaining reliable HR data and processes. The role covers payroll, personnel administration, time management, leave and permits, HR reporting, and compensation & benefits support, acting as a key partner for employees, the HR Director and the business.

Areas of responsibility

• Payroll & compliance – Iberia
• Manage the end-to-end monthly payroll process with the external provider.
• Ensure compliance with Spanish labour, social security and tax regulations, collective agreements and Nexans policies.
• Prepare and validate payroll inputs, including time & attendance, overtime, bonuses, variable pay, shift premiums and absences.
• Perform checks, reconciliations and discrepancy follow-up before payroll approval.
• Manage absence-related documentation and permits.
• Support payroll reporting, audits and inspections.
• Drive process improvement, standardisation and digitalisation.
• HR administration & personnel management
• Manage the administrative side of the employee lifecycle: onboarding, internal mobility, contractual changes and offboarding.
• Prepare HR documents such as contracts, renewals, amendments, terminations, letters and certificates.
• Maintain accurate employee records in HR systems; SuccessFactors is a plus.
• Administer the time & attendance system, including working time, shifts, remote work, vacation planning and annual leave calendars.
• Ensure proper archiving, confidentiality and data integrity of employee files.
• Support coordination and control of temporary workforce, agencies, hours and costs.
• Compensation, reporting & HR projects
• Support implementation of compensation & benefits, ensuring correct reflection in payroll and HR systems.
• Prepare HR reports and KPIs for Iberia to support decision-making.
• Provide administrative support for training activities, including FUNDAE where applicable.
• Participate in Iberia and Group HR projects related to HRIS, automation, data quality and policy harmonisation.
• Promote continuous improvement in HR operations and employee experience.
• Employee support & stakeholder management
• Act as the main HR contact for employees on payroll, leave, permits, schedules and basic labour-law matters.
• Explain collective agreements, company rules and HR policies.
• Work closely with all departments to ensure consistent and compliant HR practices.

Required Skills And Qualifications

Education

• Degree in Labour Relations, Business Administration, Human Resources or a related field.

Professional Experience

• Minimum 5 years in HR, with strong experience in payroll and HR administration in Spain, ideally in a multinational environment.
• Proven experience in payroll coordination with external providers, employee lifecycle administration, and time, leave and permit management under Spanish legislation.

Technical Skills

• Strong knowledge of Spanish payroll, social security, taxation and labour-law principles.
• Experience with HR systems and time & attendance tools; SuccessFactors highly valued.
• Good command of Microsoft Office 365, especially Excel.
• Ability to prepare accurate HR documentation and reports, with strong attention to detail.
• Comfortable with digital tools, automation and process simplification.
• English level B2 minimum.