Partners' Office Operations Coordinator

Forvis Mazars Group; Barcelona; Híbrido; EUR 32.000 - 42.000; Jornada completa

Descripción de la vacante

Forvis Mazars Group is seeking a Partners’ Office Operations Coordinator in Barcelona. This hybrid, full-time role supports the Partners’ Office Project Manager with data, tool administration, and coordinated partner activities at the group level.

You will manage tracking files and databases, administer Eloomi and LMS platforms, coordinate interviews and partner reviews, draft communications and support deliverables in a global professional services environment.

Formación

• Excellent organisation and ability to manage multiple tasks and deadlines.
• Strong written English communication skills, with attention to detail.
• Proficiency in Microsoft Office, especially Excel, PowerPoint and Outlook.
• Experience administering learning experience platforms or other SaaS tools; quick to learn new systems.

Responsabilidades

• Maintain key tracking files and databases for partner activities and subsidies.
• Administer tools and platforms including Eloomi and the LMS; manage access, reviews and reporting.
• Organise country dialogue interviews, partner reviews and other structured interactions and events.
• Draft professional communications and manage distribution lists and data for large email sends.
• Prepare and format PowerPoint presentations and support intranet/internal docs to ensure consistency.

Conocimientos

Organisation

Attention to detail

Written English

SaaS tools

Herramientas

Eloomi (Dayforce)

Excel

PowerPoint

Outlook

LMS administration

Descripción del empleo

Forvis Mazars’ global partnership model brings together approximately 1,200 partners in a “one partnership” structure built on trust, stewardship and collaboration. The Partners’ Office supports this model by bringing structure, consistency and coordination to partner-related processes across the full partner lifecycle, from onboarding and development to performance, succession and transition.

The Partners’ Office Operations Coordinator provides administrative, operational and coordination support to the Partners’ Office Project Manager, helping ensure the efficient delivery of Partners’ Office activities at Group level.

This is a hybrid position, based in Barcelona, working full-time with the central Partners’ Office team. The role requires a highly organised, responsive and detail-oriented professional able to manage multiple workflows and recurring processes.

Key responsibilities

1. Data, tools and platform administration

Maintain key tracking files and databases, including the partnership pipeline, succession master file, partners’ key details list, programme attendee tracking and annual subsidy inventory.

Administer tools and platforms, including eloomi (by dayforce) and the group LMS, covering user setup, access rights, review processes, user support and reporting extracts.

2. Partner process coordination

Organise and schedule country dialogue interviews, partnership and candidate reviews and other structured partner interactions or events. Track progress, follow-ups and documentation across ongoing processes.

3. Communications and stakeholder coordination

Draft and format professional communications, manage distribution lists and contact databases, coordinate large-scale email communications, and organise incoming replies in a structured and actionable way.

4. Content and deliverables support

Prepare and format PowerPoint presentations, support intranet and internal documentation updates, and ensure consistency and quality across team deliverables.

Profile

We are looking for a reliable, structured and execution-focused professional with strong administrative or coordination experience, ideally in a global or professional services environment.

Key skills and experience:

• Excellent organisation, attention to detail, responsiveness and ability to manage multiple tasks, deadlines and workflows simultaneously.


• Strong written English is essential; French is a plus.


• Proficiency in Microsoft Office, particularly Excel, PowerPoint and Outlook, is required.


• Experience administering learning experience platforms or other SaaS tools is a plus; openness to learn is required.


• Comfortable working remotely and in direct contact with organisational leaders.

Personal attributes:

Structured, rigorous, proactive, service-oriented and reliable, with strong prioritisation skills and professional discretion when handling sensitive information.