Office Manager

ADM; Valencia; Presencial; EUR 28.000 - 42.000; Jornada completa

Descripción de la vacante

ADM is seeking an Office Manager to ensure the efficient day-to-day operation of the Valencia office, providing administrative and operational support to leadership, employees, visitors, and suppliers.

The ideal candidate has a bachelor’s degree in Business Administration or related field, at least 2 years’ experience in office management, and fluency in Spanish and English. You will coordinate travel, meetings, onboarding, vendor relations, and records with discretion.

Formación

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 2 years of experience in office management or similar role.
• Experience supporting senior executives and coordinating office operations.
• Strong organizational, communication, and multitasking skills.
• Ability to manage priorities, coordinate projects, and meet deadlines.
• Leadership and team coordination capabilities.
• Customer service mindset with attention to detail.
• Professionalism, discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Fluent in Spanish and English, written and spoken.

Responsabilidades

• Coordinate travel, accommodation, meals and itineraries for management and visitors.
• Organize meetings, prepare materials, and coordinate catering and logistics.
• Manage visitor reception and ensure a positive guest experience.
• Oversee daily office operations, supplies, facilities, and vendor relationships.
• Manage correspondence, filing systems, and company records.
• Support senior management with presentations, reports, and special projects.
• Assist with employee onboarding and administrative HR activities.
• Serve as the main point of contact for office-related matters.
• Supervise and support administrative staff.

Conocimientos

Office management

Administrative support

Communication

Multitasking

Project coordination

Leadership

Microsoft Office

Bilingual Spanish/English

Educación

Bachelor's degree in Business Administration or related field

Vocational Training in Administration/Secretarial Studies

Herramientas

Microsoft Office Suite

Descripción del empleo

Job Description

Job Purpose

The Office Manager ensures the efficient day-to-day operation of the office, providing administrative and operational support to leadership, employees, visitors, and suppliers while maintaining a productive, professional, and welcoming work environment.

Key Responsibilities

• Coordinate travel arrangements, accommodation, meals, and itineraries for management and visitors.
• Organize meetings, prepare materials, and coordinate catering and logistics.
• Manage visitor reception and ensure a positive guest experience.
• Oversee daily office operations, office supplies, facilities, and vendor relationships.
• Manage correspondence, filing systems, and company records.
• Support senior management with presentations, reports, and special projects.
• Assist with employee onboarding and administrative HR activities.
• Serve as the main point of contact for office-related matters.
• Supervise and support administrative staff.

Qualifications, Experience & Skills

• Bachelor's degree in Business Administration, Management, or Vocational Training in Administration/Secretarial Studies.
• Minimum 2 years of experience in office management, administration, or a similar role.
• Experience supporting senior executives and coordinating office operations.
• Strong organizational, communication, and multitasking skills.
• Ability to manage priorities, coordinate projects, and meet deadlines.
• Leadership and team coordination capabilities.
• Customer service mindset with strong attention to detail.
• Adaptable, flexible, and proactive approach to problem-solving.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Fluent Spanish and English, both written and spoken.
• Curiosity and willingness to learn and adopt AI-powered tools and digital technologies

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Culture, Engagement & Inclusion | ADM.

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

Req/Job ID

112739BR