Office Manager

Auxadi; Madrid; Presencial; EUR 42.000 - 62.000; Jornada completa

Descripción de la vacante

Auxadi is seeking an experienced Office Manager to oversee the efficient operation, maintenance, and administrative management of our Madrid offices, facilities, vendor relationships, and budgets. The role requires strong organizational skills, autonomy, and stakeholder management, together with proficiency in Microsoft 365 and fluency in English to interact with international offices and suppliers.

You will lead office services, travel expense controls, and supplier contracts, ensuring a

Formación

• 4+ years of experience in Office Management, Facilities, Workplace Services, or similar roles.
• Bachelor's degree in Business Administration, Operations, Hospitality, or related field.
• Strong budget management and vendor coordination skills.
• Excellent organizational and problem-solving abilities.
• Proficiency in Microsoft 365.
• High level of English (C1) essential.

Responsabilidades

• Management of office leases and relationships with landlords and building providers.
• Control of office budgets, invoices, utilities, maintenance costs, and facility-related expenses.
• Monitoring and resolution of office incidents, coordinating maintenance, repairs, and refurbishment projects.
• Management of office supplies, furniture, equipment, and general workplace services.
• Coordination and supervision of reception and administrative support staff.
• Control and reporting of travel expenses and other administrative costs.
• Management of external suppliers and service contracts.
• Implementation and monitoring of administrative procedures and workplace policies.
• Support office openings, relocations, and workplace improvement initiatives.

Conocimientos

Budget management

Vendor coordination

Organizational skills

Problem solving

English proficiency

Educación

Bachelor's degree in Business Administration, Operations, Hospitality, or related field

Herramientas

Microsoft 365

Descripción del empleo

Position Summary

The Office Manager is responsible for ensuring the efficient operation, maintenance, and administrative management of the company's offices and corporate facilities. This role oversees office infrastructure, vendor relationships, budgets, leases, travel expenditure controls, workplace services, and administrative support functions, ensuring an optimal employee and visitor experience while maintaining cost efficiency and service quality. The position requires strong organizational skills, a high level of autonomy, excellent stakeholder management capabilities, and fluency in English to interact with international offices, suppliers, and corporate teams.

Key Responsibilities

• Management of office leases and relationships with landlords and building providers.
• Control of office budgets, invoices, utilities, maintenance costs, and facility-related expenses.
• Monitoring and resolution of office incidents, coordinating maintenance, repairs, and refurbishment projects.
• Management of office supplies, furniture, equipment, and general workplace services.
• Coordination and supervision of reception and administrative support staff.
• Control and reporting of travel expenses and other administrative costs.
• Management of external suppliers and service contracts.
• Implementation and monitoring of administrative procedures and workplace policies.
• Support office openings, relocations, and workplace improvement initiatives.

Requisitos

Requirements

• Bachelor's degree in Business Administration, Operations, Hospitality, or related field.
• 4+ years of experience in Office Management, Facilities, Workplace Services, or similar roles.
• Strong budget management and vendor coordination skills.
• Excellent organizational and problem-solving abilities.
• Proficiency in Microsoft 365.
• High level of English (C1) essential.

Auxadi is a leading international firm providing Accounting, Reporting, Compliance, Payroll, Corporate Secretarial (CoSec) and Transfer Pricing services, powered by technology and talented professionals.With 300+ professionals across 22 jurisdictions, we support clients in more than 50 countries, delivering seamless solutions for multi-country operations.Auxadi is an equal opportunity employer and is strongly committed to promoting equal opportunities in the workplace, providing the means to assist all employees in their professional and personal development, without tolerating any discrimination.Auxadi's spirit is global!