International Office Operations & Facilities Lead

Auxadi; Madrid; Presencial; EUR 42.000 - 62.000; Jornada completa

Descripción de la vacante

Auxadi is seeking an experienced Office Manager to oversee the efficient operation, maintenance, and administrative management of our Madrid offices, facilities, vendor relationships, and budgets. The role requires strong organizational skills, autonomy, and stakeholder management, together with proficiency in Microsoft 365 and fluency in English to interact with international offices and suppliers.

You will lead office services, travel expense controls, and supplier contracts, ensuring a

Formación

• 4+ years of experience in Office Management, Facilities, Workplace Services, or similar roles.
• Bachelor's degree in Business Administration, Operations, Hospitality, or related field.
• Strong budget management and vendor coordination skills.
• Excellent organizational and problem-solving abilities.
• Proficiency in Microsoft 365.
• High level of English (C1) essential.

Responsabilidades

• Management of office leases and relationships with landlords and building providers.
• Control of office budgets, invoices, utilities, maintenance costs, and facility-related expenses.
• Monitoring and resolution of office incidents, coordinating maintenance, repairs, and refurbishment projects.
• Management of office supplies, furniture, equipment, and general workplace services.
• Coordination and supervision of reception and administrative support staff.
• Control and reporting of travel expenses and other administrative costs.
• Management of external suppliers and service contracts.
• Implementation and monitoring of administrative procedures and workplace policies.
• Support office openings, relocations, and workplace improvement initiatives.

Conocimientos

Budget management

Vendor coordination

Organizational skills

Problem solving

English proficiency

Educación

Bachelor's degree in Business Administration, Operations, Hospitality, or related field

Herramientas

Microsoft 365

Descripción del empleo

Auxadi is seeking an experienced Office Manager to oversee the efficient operation, maintenance, and administrative management of our Madrid offices, facilities, vendor relationships, and budgets. The role requires strong organizational skills, autonomy, and stakeholder management, together with proficiency in Microsoft 365 and fluency in English to interact with international offices and suppliers.

You will lead office services, travel expense controls, and supplier contracts, ensuring a