Office Manager

OVHcloud; Madrid; Presencial; EUR 30.000 - 42.000; Jornada completa

Descripción de la vacante

OVHcloud is seeking an Office Manager in Madrid to ensure smooth site operations, coordinate local and HQ teams, and deploy OVH Group HR policies. You will support onboarding, internal communications, and payroll processes while ensuring legal compliance and reporting.

The role involves collaboration with HR, expert services and the HRBP department to manage contracts and site administration, with focus on efficiency and adherence to group policies.

Formación

• Strong administrative and accounting knowledge required.
• Experience executing and controlling payroll processes.
• Experience in office management is preferred.
• HR management experience is a plus.
• Good level of English; French is a plus.

Responsabilidades

• Coordinate with HR, HQ and local teams to ensure smooth site operations.
• Deploy and promote OVH HR policies (compensation, benefits, training, evaluation).
• Support onboarding and prepare the necessary environment for new hires.
• Ensure internal communications are understood within the site.
• Manage contracts, addendums and local legal documents with the accounting firm.

Conocimientos

Office management

Payroll process

Administrative tasks

HR coordination

English & French (plus)

Descripción del empleo

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group’s internal policies.

Missions

• Collaborate closely with the Group's HR department, its expert services and the HRBP department
• Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)
• Support newcomers' onboarding and provide them with all the necessary environment for their job
• Ensure Internal Group communications are released and understood within the site
• Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
• Ensure compliance with the local legal framework
• Realization of monthly HR reports
• Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),
• establish the link between the accounting firm and HR department
• Control the proper execution of the payroll cycle by the accounting firm
• Participate in the recruitment and selection of teams
• Collect and follow up training requests in collaboration with the Training Center
• Organize internal events in accordance with Group policies (thematic, budget, etc.)
• Be available for managers and collaborators for any HR issue. Relay to the HRBP or HR department when needed.

Financial and legal activities

• Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
• Guarantee the reliability of our commercial contracts and our website’s provisions
• Manage clients' requests in legal matters and relay to the Group's legal department when needed
• Interface with the legal department of the Group and the local law firm
• Manage requests from local authorities
• Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
• Provide budget and forecast reports when required from the different departments
• Control the proper execution and the respect of deadline of the financial reports
• Compile monthly accounting reports and liaise with HQ accounting teams
• Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures
• Ensure the application, respect and update of health and safety policies
• Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
• Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
• Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
• Mail management and control
• Liaise with other offices, contractors, suppliers and other organizations
• 1 Year Fixed-term contract with the potential for a permanent position

TECHNICAL SKILLS

• Excellent administrative and accounting knowledge
• Execute and control a payroll process
• Experience in office management
• Experience in Human Resources management appreciated
• Good level of English and French will be a plus