Office Coordinator (M/F/D)

IB Company GmbH & Co. KG; Madrid; Presencial; EUR 28.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Room to Grow

Madrid design hub impact

Start-Up Spirit

International collaboration

Fitness room access

Descripción de la vacante

JC Brand Esp Market SL in Madrid is seeking an experienced Office and Facilities Coordinator to ensure the smooth daily operation of the office, coordinate cleaning and maintenance, monitor supplies, and manage relationships with landlords and service providers.

You will connect our Madrid office with the central IT teams in Germany, support onboarding activities, travel bookings, and help with expense management tools, using fluent Spanish and English and strong organizational skills.

Formación

• Completed commercial education or business administration qualification or equivalent experience.
• Strong organizational and coordination capabilities with a service-oriented mindset.
• Fluent in Spanish and English; German is a plus.

Responsabilidades

• Ensure smooth daily office operations, coordinate cleaning and maintenance, monitor supplies and liaise with landlords and service providers.
• Act as primary contact for external suppliers, monitor service quality, coordinate deliveries and resolve issues promptly.
• Coordinate receipt and dispatch of office goods, samples and shipments; manage visitor and onboarding activities.
• Provide local IT coordination between Madrid office and central IT teams in Germany; handle hardware requests and onboarding.
• Assist with travel bookings on approved platforms and answer questions about travel and expense tools.

Conocimientos

Organizational skills

Coordination

Service mindset

Attention to detail

Ownership

Multitasking

Microsoft Office

English language

Spanish language

Educación

Commercial education

Business administration

Descripción del empleo

EMPLOYMENT

Full time

START

as of now

LIMITATION

permanent

Company

JC Brand Esp Market SL

CONTACT PERSON

Larissa Müller

LOCATION

Madrid

Over 160 stores, 16,000 employees, 120 years' experience: at the international fashion company Peek & Cloppenburg*, with its headquarters in Vienna and Düsseldorf, traditional family values meet a dynamic industry.

For us, fashion isn't just a product – it's our common language.

Here, you're not just an employee – you become part of our community.

A fashion community in which you can live doing what you love.

Let's create the future of retail.

Together.

As an affiliated company of Peek & Cloppenburg* B.V. & Co. KG Düsseldorf, JC Brand AG is at the heart of the group's new private label strategy.

Together, we are creating a dynamic, creative private label organization that combines the brand DNA of Peek & Cloppenburg* Düsseldorf with fresh ideas, market trends, and entrepreneurial spirit.

• There are two independent companies Peek & Cloppenburg with their headquarters in Düsseldorf and Hamburg.

This advertisement refers to the Düsseldorf group of companies, whose store locations you can find here: peek-cloppenburg.de/de/stores.

What You Will Be Responsible For

• Efficient facilities management: You ensure the smooth daily operation of the office, coordinate cleaning and maintenance, monitor supplies, and manage relationships with landlords and building service providers.
• Proactive vendor coordination: You act as the primary contact for external suppliers, monitor service quality, coordinate deliveries, and swiftly resolve operational issues when necessary.
• Smooth logistics handling: You coordinate the receipt and dispatch of office goods, samples, and business shipments while resolving any issues related to delayed or damaged deliveries.
• Heartfelt employee support: You serve as the first point of contact for office requests, support onboarding activities, and coordinate visitor management alongside internal team events.
• Local IT coordination: You connect our Madrid office with the central IT teams in Germany, coordinating hardware requests, equipment replacements, and technical support for new joiners.
• Travel administrative assistance: You support employees with travel bookings on our approved platforms and assist them with questions regarding travel and expense management tools.

What We Are Looking For

• Your Educational Background: You have completed a commercial education, a business administration qualification, or bring equivalent professional experience that provides You with a solid foundation in operational business management.
• Your Strengths: You possess strong organizational and coordination skills, a service-oriented mindset, and an excellent attention to detail.
• You love taking ownership, manage multiple priorities simultaneously, and bring a highly practical, solution-oriented approach to daily challenges.
• Your profile: You bring 1-2 years of experience in office or facilities management, where You successfully managed external suppliers, handled workplace logistics, and coordinated office IT equipment.
• You are proficient in Microsoft Office, thrive in an international environment, and communicate fluently in Spanish and English (German is a plus).

What We Offer

• Room to Grow: Be part of an exciting new chapter from day one.
• In our Madrid design hub, your ideas and creativity will have a direct impact and help shape the future of our brand.
• Start-Up Spirit, Strong Foundation: Experience the energy and flexibility of a start-up environment supported by the stability, structure, and reach of one of Europe's leading fashion groups.
• International Collaboration: Work with a diverse and inspiring team from across Europe, united by creativity, curiosity, and a shared passion for progress.
• Work out on site: You have free access to the fitness room located in the building, perfect for fitting movement and energy boosts easily into your workday.