Meetings & Events Planner - Global CoE

American Express Global Business Travel; España; On-site; EUR 27,000 - 36,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Inclusion groups

Career development opportunities

Job summary

American Express Global Business Travel in Madrid, Spain, is seeking a proactive Sourcing Coordinator to join the Center of Excellence Sourcing team. You will lead supplier negotiations, manage RFPs with hotels and venues, and coordinate with internal stakeholders to align meeting requirements and budgets.

Ideal candidates have 1 year of event management or sourcing experience, strong negotiation skills, and fluency in English and French.

Qualifications

• 1 year of event management or sourcing experience.
• Proven ability to negotiate with suppliers and manage vendor relationships.
• Strong MS Office knowledge and proficiency with various computer applications.

Responsibilities

• Lead sourcing activities and supplier negotiations to ensure competitive pricing and optimal service.
• Manage RFPs with hotels and venues to secure rooms and event services.
• Coordinate with internal stakeholders to understand meeting requirements, timelines, and budgets.
• Handle contract negotiations while maintaining strong supplier relationships.
• Oversee expense tracking and savings documentation.
• Meet all deadlines as established by Team Leader.
• Maintain accurate records, data input and file management per policies.
• Actively participate in improving inter-departmental processes, systems and communications.

Skills

Fluent English

Fluent French

Event management

Sourcing experience

Negotiation

Organization skills

Deadline-driven

Analytical skills

Communication

Cross-department collaboration

Tools

MS Office

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

The Center of Excellence Sourcing team is the backbone of American Express Global Business Travel's operational success across EMEA. We partner with internal GBT colleagues to deliver strategic sourcing solutions, negotiate with suppliers, and optimize logistics for corporate events and meetings. Working with us means being part of a collaborative, fast-paced environment where your expertise directly impacts client satisfaction and business growth.

What You’ll Do on a Typical Day :

• Lead sourcing activities and supplier negotiations, ensuring competitive pricing and optimal service delivery
• Manage RFPs (Request for Proposals) with hotels and venues to secure rooms and event services
• Coordinate with internal stakeholders to understand meeting requirements, timelines, and budget constraints
• Handle contract negotiations while maintaining strong supplier relationships
• Oversee expense tracking and savings documentation
• Meet all deadlines as established by Team Leader
• Maintain accurate records, data input, and complete file management as outlined in American Express GBT and client policies and procedures
• Actively participate in improving inter-departmental processes, systems, and communications

What We’re Looking For:

• Fluency in English and French (additional EMEA languages a plus)
• At least 1 year of event management or sourcing experience
• Proven ability to negotiate effectively with suppliers and manage complex vendor relationships
• Strong knowledge of MS Office and confidence working across a variety of computer applications
• Excellent organizational skills with the ability to handle multiple demands simultaneously
• Demonstrated ability to work accurately and meet tight deadlines consistently
• Strong analytical and problem-solving skills with attention to detail
• Excellent communication and interpersonal skills to collaborate across departments
• Proactive mindset with a commitment to continuous process improvement

Location

Madrid, Spain

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.