Event Venue Sourcing Coordinator

American Express Global Business Travel; España; Remote; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Job summary

American Express Global Business Travel seeks a remote liaison to lead venue sourcing programs, collaborating with client teams across borders. You will proactively negotiate rates, review contracts, and manage budgets while coordinating with internal Sourcing and Meeting Planner teams.

This role is fully remote and can be performed from Spain or Poland. You will qualify meetings, strategize savings, source destinations, and ensure timely documentation.

Qualifications

• Excellent written and verbal communication in English and German.
• At least 1 year of experience in a similar role.
• Passionate about project management and client management.
• Experience working within budgets.

Responsibilities

• Review meeting requests and conduct qualification calls.
• Develop program and negotiation strategy to achieve best price.
• Recommend sites using knowledge of destinations and options.
• Gather information to source and place an event for a client.
• Qualify proposals for competitiveness.
• Meet client deadlines and provide availability grids.
• Track supplier option dates and follow up with teams.
• Review contracts prior to finalization and protect terms.
• Conduct final negotiations for pricing and concessions.
• Create meeting records in the management system and document.
• Negotiate with suppliers like DMCs to improve costs.
• Maintain tracking information in the program management system.
• Maintain accurate records and file management per policies.

Skills

English

German

Project management

Client management

Budgeting

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Function as the primary liaison in the CoE and lead for the assigned programs. Collaborate with a designated internal team/Client based in another country (customer market) to support Venue Sourcing per customers’ request.Proactively negotiate venue rates and contracts and create reasonable preliminary budgets. Communicate with the internal Sourcing Manager/ Meeting Planner teams, business partners, or meeting owners and suppliers on a timely and regular basis.

This is a fully remote role. You can work from anywhere in Spain or Poland.

What you will be doing:

• Review meeting request and conducts meeting qualification call with client/local team.
• Develop and implement program and profit/negotiation strategy to achieve best price and/or enhancement consideration with suppliers, supporting the specific needs of the client.
• Utilize knowledge of domestic and international destinations to recommend appropriate sites. Maintain knowledge of new destination options, value-priced destination options and promotional offerings.
• Gather all the information necessary to properly source and place an event on behalf of a client, including standard availability grids from designated technology tool.
• Qualify proposals to determine if appropriate and competitive.
• Meet client deadline providing availability grid based on client standards, and review with client and team.
• Track supplier option dates and follows-up with team members and suppliers of program status.
• Review all supplier contracts prior to finalization, ensure both program specific and generic terms and conditions are accurate and legally protective of both Amex GBT M&E and the client, including attrition dates, cancellation policies, etc. Use appropriate authorization and addendum form to ensure consistency and accuracy.
• Conduct final negotiations with selected suppliers for best possible pricing and concessions to meet savings and spend expectations.
• Create meeting records in the designated meeting management system and complete all internal documentation for the program prior to turnover.
• Conduct additional negotiations with supplier(s), such as DMC companies, and all other third party suppliers, pre and post-sale, to improve costs, profitability and/or terms of targeted program components.
• Maintain tracking information of all tentative, sold, and canceled programs in business program management system.
• Maintain accurate records, system input, and complete file management as outlined in Amex GBT and client policies and procedures.

What we're looking for:

• Excellent written and verbal communication skills in English and German
• At least 1 year of experience in a similar role
• Passionate about project management, meetings management and client management experience
• Experience working within budgets
• Strong prioritization skills

#AmexGBTjobs

Location

Barcelona, Spain

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.

What if I don’t meet every requirement?

If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;” please apply anyway. You may be exactly the person we’re looking for!