Madrid HR & Office Operations Specialist

Zoomo; Villena; Hybride; EUR 32 000 - 36 000; Plein temps

Avantages offerts par ce poste

Zoomo e-bike discount

Wellbeing – mental health support

Hybrid working

Two weeks work-from-anywhere

Résumé du poste

Zoomo in Madrid, Spain is seeking an HR administrator to own employment paperwork, registrations and personnel files, and to manage assets, insurance, visas and a workshop for a safe workspace. You will collaborate with a gestoría, the Madrid hub and the global People team.

You will handle onboarding, offboarding, payroll support, and HR process tasks across multiple deadlines, ensuring accurate records and compliant documentation.

Qualifications

• Hands-on with Spanish employment paperwork and registrations.
• Fluent Spanish and English, written and spoken.
• Comfort dealing with gestoría and public portals (SEPE, Seguridad Social).
• Organised across many small tasks with different deadlines.
• Discretion with confidential employee data.

Responsabilités

• Employee support and HR administration: be the first person Zoomers ask - holidays, certificates, letters, benefits enrolment, policy questions - and keep personnel files accurate enough that nobody has to reconstruct them later.
• Onboarding and offboarding: prepare the paperwork, equipment and accounts before day one, run the first-week logistics, and close exits properly with assets returned and access removed.
• Company assets and insurance: keep the asset register (laptops, phones, tools, e-bikes) matching reality, track issuance and recovery, and manage our insurance policies and renewals with our broker - fleet, liability and travel cover.
• Office and facilities: manage suppliers, supplies, maintenance and access for the Madrid hub, and work with our external prevention service on health and safety basics.
• Visa and mobility support: work with our immigration advisers to collect documents, track deadlines and renewals, and support employees relocating between our markets - you coordinate the case; the advice and the decision stay with our advisers and the business.
• HR process support: support payroll with the data it needs, keep working-time and leave records straight, and pull documentation together for audits and reporting.

Connaissances

Spanish paperwork

Fluent Spanish & English

Multitasking

Confidential data handling

Portal navigation (SEPE / Seguridad S‑

Outils

SEPE portals

Seguridad Social portal

Description du poste

Zoomo in Madrid, Spain is seeking an HR administrator to own employment paperwork, registrations and personnel files, and to manage assets, insurance, visas and a workshop for a safe workspace. You will collaborate with a gestoría, the Madrid hub and the global People team.

You will handle onboarding, offboarding, payroll support, and HR process tasks across multiple deadlines, ensuring accurate records and compliant documentation.