Madrid-Based Executive Assistant to AI CEO

PicsArt, Inc.; Madrid; Presencial; EUR 55.000 - 75.000; Jornada completa

Descripción de la vacante

Picsart, Inc. is seeking a highly organized Personal/Executive Assistant to support the CEO in Madrid. You will manage calendars, travel, and confidential matters, working closely with the CEO and Chief of Staff to ensure seamless operations.

The role requires fluent Spanish and English, in-person collaboration, and 3–5+ years of high-support experience. Flexibility for travel and occasional after-hours work is expected.

Formación

• Fluency in Spanish and English (spoken and written) is essential.
• Based in Madrid or willing to relocate; able to work in person with the CEO.
• 3–5+ years in a Personal/Executive Assistant or similar high-support role.
• Exceptional organization and attention to detail.
• Proactive, anticipatory problem-solver with strong discretion.
• Calm under pressure with fast, sound judgment.
• Strong tech fluency; comfortable with calendars, travel tools, messaging apps, and AI tools.
• Flexibility to work evenings or weekends around events.
• Willingness to travel occasionally.
• Impeccable communication; professional and service-minded.
• Emotionally intelligent; attentive to wellbeing of CEO and family.

Responsabilidades

• Own the CEO’s calendar, triage meetings, and manage time across Madrid, Miami, and Yerevan.
• Plan complex international travel, itineraries, and visas, coordinating with vendors.
• Handle day-to-day personal logistics and household matters in Madrid.
• Coordinate meetings, events, and conferences; liaise with restaurants and venues.
• Maintain confidential information with discretion and ensure audit-ready records.

Conocimientos

Spanish fluency

English fluency

Madrid-based

3–5+ years experience

Exceptional organization

Proactive & anticipatory

Discretion & trust

Calm under pressure

Tech fluency

Flexibility

Willing to travel occasionally

Excellent communication

Emotional intelligence

Herramientas

Calendars

Travel tools

Messaging apps

AI tools

Descripción del empleo

Picsart, Inc. is seeking a highly organized Personal/Executive Assistant to support the CEO in Madrid. You will manage calendars, travel, and confidential matters, working closely with the CEO and Chief of Staff to ensure seamless operations.

The role requires fluent Spanish and English, in-person collaboration, and 3–5+ years of high-support experience. Flexibility for travel and occasional after-hours work is expected.