International School Secretary & Admin Coordinator

Kensington School; Madrid; Presencial; EUR 25.000 - 32.000; Jornada completa

Descripción de la vacante

Kensington School, part of Inspired Education, seeks a School Secretary to join our administration team in Pozuelo de Alarcón, Madrid. This is a full-time, permanent position for a highly organized and proactive professional to support day-to-day operations.

Ideal candidates will have experience in school administration, excellent organisation, and strong English/Spanish communication. Proficiency in MS Office and school admin systems is essential for success.

Formación

• Previous experience in an administrative role, preferably within a school or educational environment.
• Excellent organisational skills and strong attention to detail.
• The ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills. A proactive, professional, and service-oriented approach.
• Good working knowledge of Microsoft Office applications.
• Experience working with digital administrative systems and databases.
• Fluency in both English and Spanish, with the ability to communicate confidently in a professional environment.

Responsabilidades

• Provide administrative support to the day-to-day operations of the school, ensuring the smooth running of the administration office.
• Assist with finance administration, including billing support, accounts receivable/payable administration, and responding to routine queries from parents and staff.
• Support the coordination and administration of school trips, excursions, and extracurricular activities, including logistics, documentation, and communications.
• Prepare and distribute school communications, including newsletters, bulletins, and operational updates for parents and staff.
• Assist with HR administration, including onboarding activities, employee documentation, training records, and compliance-related processes.
• Maintain accurate records and data across school administrative systems and databases.
• Support calendar management, scheduling, and general operational coordination across different areas of the school.
• Provide reception cover when required and act as a professional first point of contact for visitors, staff, students, and families.
• Contribute to the continuous improvement of administrative processes and support a high standard of service across the school community.

Conocimientos

Administrative experience

Organisational skills

Multi-tasking

Communication skills

Microsoft Office

Digital admin systems

Bilingual English/Spanish

Herramientas

MS Office Suite

School admin software

Descripción del empleo

Kensington School, part of Inspired Education, seeks a School Secretary to join our administration team in Pozuelo de Alarcón, Madrid. This is a full-time, permanent position for a highly organized and proactive professional to support day-to-day operations.

Ideal candidates will have experience in school administration, excellent organisation, and strong English/Spanish communication. Proficiency in MS Office and school admin systems is essential for success.