School Secretary

Kensington School; Madrid; On-site; EUR 25,000 - 32,000; Full time

Job summary

Kensington School, part of Inspired Education, seeks a School Secretary to join our administration team in Pozuelo de Alarcón, Madrid. This is a full-time, permanent position for a highly organized and proactive professional to support day-to-day operations.

Ideal candidates will have experience in school administration, excellent organisation, and strong English/Spanish communication. Proficiency in MS Office and school admin systems is essential for success.

Qualifications

• Previous experience in an administrative role, preferably within a school or educational environment.
• Excellent organisational skills and strong attention to detail.
• The ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills. A proactive, professional, and service-oriented approach.
• Good working knowledge of Microsoft Office applications.
• Experience working with digital administrative systems and databases.
• Fluency in both English and Spanish, with the ability to communicate confidently in a professional environment.

Responsibilities

• Provide administrative support to the day-to-day operations of the school, ensuring the smooth running of the administration office.
• Assist with finance administration, including billing support, accounts receivable/payable administration, and responding to routine queries from parents and staff.
• Support the coordination and administration of school trips, excursions, and extracurricular activities, including logistics, documentation, and communications.
• Prepare and distribute school communications, including newsletters, bulletins, and operational updates for parents and staff.
• Assist with HR administration, including onboarding activities, employee documentation, training records, and compliance-related processes.
• Maintain accurate records and data across school administrative systems and databases.
• Support calendar management, scheduling, and general operational coordination across different areas of the school.
• Provide reception cover when required and act as a professional first point of contact for visitors, staff, students, and families.
• Contribute to the continuous improvement of administrative processes and support a high standard of service across the school community.

Skills

Administrative experience

Organisational skills

Multi-tasking

Communication skills

Microsoft Office

Digital admin systems

Bilingual English/Spanish

Tools

MS Office Suite

School admin software

Job description

Inspired Education is the leading global group of premium schools, with a portfolio of 125 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

In 28 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.

By joining our award-winning team of over 14,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

ROLE SUMMARY

Kensington School, part of Inspired Education, is seeking to appoint a School Secretary to join our administration team in Pozuelo de Alarcón, Madrid.

This is a full-time, permanent position, offering an excellent opportunity for a highly organised and proactive professional to play a key role in the day-to-day operations of a leading international school.

KEY RESPONSIBILITIES

• Provide administrative support to the day-to-day operations of the school, ensuring the smooth running of the administration office.
• Assist with finance administration, including billing support, accounts receivable/payable administration, and responding to routine queries from parents and staff.
• Support the coordination and administration of school trips, excursions, and extracurricular activities, including logistics, documentation, and communications.
• Prepare and distribute school communications, including newsletters, bulletins, and operational updates for parents and staff.
• Assist with HR administration, including onboarding activities, employee documentation, training records, and compliance-related processes.
• Maintain accurate records and data across school administrative systems and databases.
• Support calendar management, scheduling, and general operational coordination across different areas of the school.
• Provide reception cover when required and act as a professional first point of contact for visitors, staff, students, and families.
• Contribute to the continuous improvement of administrative processes and support a high standard of service across the school community.

THE IDEAL CANDIDATE WILL HAVE

• Previous experience in an administrative role, preferably within a school or educational environment.
• Excellent organisational skills and strong attention to detail.
• The ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.A proactive, professional, and service-oriented approach.
• Good working knowledge of Microsoft Office applications.
• Experience working with digital administrative systems and databases.
• Fluency in both English and Spanish, with the ability to communicate confidently in a professional environment.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information; https://jobs.inspirededu.com