Bilingual School Secretary - Admin & Operations Lead (Madrid)

Inspired Education Group; Comunidad de Madrid; On-site; EUR 28,000 - 36,000; Full time

Job summary

Kensington School, part of Inspired Education Group, is seeking to appoint a School Secretary to join our administration team in Pozuelo de Alarcón, Madrid. This is a full-time, permanent position, offering an excellent opportunity for a highly organised and proactive professional to play a key role in the day-to-day operations of a leading international school.

Fluency in English and Spanish is essential, with responsibilities including administration, finance support, trips coordination,

Qualifications

• Experience in an administrative role, preferably within a school.
• Excellent organisational skills and strong attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills. A proactive, professional, and service-oriented approach.
• Good working knowledge of Microsoft Office applications.
• Experience working with digital administrative systems and databases.
• Fluency in both English and Spanish.

Responsibilities

• Provide administrative support to the day-to-day operations of the school, ensuring the smooth running of the administration office.
• Assist with finance administration, including billing support, accounts receivable/payable administration, and responding to routine queries from parents and staff.
• Support the coordination and administration of school trips, excursions, and extracurricular activities, including logistics, documentation, and communications.
• Prepare and distribute school communications, including newsletters, bulletins, and operational updates for parents and staff.
• Assist with HR administration, including onboarding activities, employee documentation, training records, and compliance-related processes.
• Maintain accurate records and data across school administrative systems and databases.
• Support calendar management, scheduling, and general operational coordination across different areas of the school.
• Provide reception cover when required and act as a professional first point of contact for visitors, staff, students, and families.
• Contribute to the continuous improvement of administrative processes and support a high standard of service across the school community.

Skills

English fluency

Spanish fluency

Administrative experience

Organisational skills

Microsoft Office

Communication skills

Multitasking

Record keeping

Tools

Microsoft Office

Database systems

Job description

Kensington School, part of Inspired Education Group, is seeking to appoint a School Secretary to join our administration team in Pozuelo de Alarcón, Madrid. This is a full-time, permanent position, offering an excellent opportunity for a highly organised and proactive professional to play a key role in the day-to-day operations of a leading international school.

Fluency in English and Spanish is essential, with responsibilities including administration, finance support, trips coordination,