School Secretary

Inspired Education Group; Madrid; On-site; EUR 26,000 - 32,000; Full time

Benefits offered by this job

State-of-the-art facilities

Professional development

Mobility across group

Job summary

Inspired Education Group's Kensington School in Pozuelo de Alarcón, Madrid, is seeking a School Secretary to join the administration team in a full-time, permanent capacity. The role supports day-to-day operations, reception duties, HR onboarding, and communications with parents and staff.

The ideal candidate will be highly organised, capable of handling multiple priorities, and fluent in English and Spanish.

Qualifications

• Experience managing busy office workflows and front-desk duties.
• Strong attention to detail and high level of organisation.
• Proficiency in MS Office and digital administrative systems.
• Fluent in English and Spanish with professional communication skills.

Responsibilities

• Provide administrative support to the school operations and front reception.
• Assist with finance administration, billing support, and routine queries from parents and staff.
• Coordinate school trips, events, and extracurricular activities, including logistics and communications.

Skills

Administrative experience

Organisational skills

MS Office proficiency

Bilingual English/Spanish

Tools

Microsoft Office

Job description

Inspired Education is the leading global group of premium schools, with a portfolio of 125 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

In 28 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.

By joining our award-winning team of over 14,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

ROLE SUMMARY:

Kensington School, part of Inspired Education, is seeking to appoint a School Secretary to join our administration team in Pozuelo de Alarcón, Madrid.

This is a full-time, permanent position, offering an excellent opportunity for a highly organised and proactive professional to play a key role in the day-to-day operations of a leading international school.

KEY RESPONSIBILITIES:

• Provide administrative support to the day-to-day operations of the school, ensuring the smooth running of the administration office.
• Assist with finance administration, including billing support, accounts receivable/payable administration, and responding to routine queries from parents and staff.
• Support the coordination and administration of school trips, excursions, and extracurricular activities, including logistics, documentation, and communications.
• Prepare and distribute school communications, including newsletters, bulletins, and operational updates for parents and staff.
• Assist with HR administration, including onboarding activities, employee documentation, training records, and compliance-related processes.
• Maintain accurate records and data across school administrative systems and databases.
• Support calendar management, scheduling, and general operational coordination across different areas of the school.
• Provide reception cover when required and act as a professional first point of contact for visitors, staff, students, and families.
• Contribute to the continuous improvement of administrative processes and support a high standard of service across the school community.

THE IDEAL CANDIDATE WILL HAVE:

• Previous experience in an administrative role, preferably within a school or educational environment.
• Excellent organisational skills and strong attention to detail.
• The ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.A proactive, professional, and service-oriented approach.
• Good working knowledge of Microsoft Office applications.
• Experience working with digital administrative systems and databases.
• Fluency in both English and Spanish, with the ability to communicate confidently in a professional environment.

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information; https://jobs.inspirededu.com