IMPORT ADMINISTRATIVE ASSISTANT

PUNT ROMA; Mataró; On-site; EUR 21,000 - 32,000; Full time

Job summary

PUNT ROMA is seeking an organized Import Administrative Assistant to support the administrative and documentary management of import and production operations. You will help ensure traceability of logistics and compliance with regulations while working with teams across countries.

The role requires attention to detail, the ability to coordinate tasks, and strong English language skills. You will interact with suppliers and multiple departments to maintain smooth information flow and timely

Qualifications

• Degree or vocational qualification in Business Administration, Economics, or a related field.
• Experience in logistics, import/export, or similar departments valued.
• Organized, detail-oriented and solution-focused professional.
• Essential: Good level of English, both written and spoken.

Responsibilities

• Review import documentation for goods shipped or pending, ensuring follow-up and resolution of discrepancies.
• Update SAP import and production records for traceability and data registration.
• Maintain container control database ensuring accuracy and reliability of logistics information.
• Coordinate with international suppliers and Finance to ensure smooth information flow and deadlines.
• Manage Letters of Credit with suppliers.
• Distribute and archive original documentation related to import operations and administrative records.
• Create and update tariff classifications in SAP per regulations and requirements.
• Review proforma invoices to validate information prior to import procedures.
• Update records of packaging weights for environmental reporting.

Skills

English proficiency

Multitask management

Attention to detail

Education

Bachelor’s/ Vocational degree in Business Admin or Economics

Tools

SAP

Job description

We are looking for an organized, proactive individual with a good command of English to join our team as an Import Administrative Assistant. This role plays a key part in the administrative and documentary management of import and production operations, ensuring control and traceability of logistics and customs documentation, as well as compliance with internal procedures and applicable regulations.

If you enjoy working with attention to detail, coordinating tasks, and interacting with teams and suppliers from different countries, this position is for you.

Key Responsibilities

• Review import documentation for goods already shipped or pending shipment, including commercial invoices, packing lists, certificates of origin, and Bills of Lading (BL) / Air Waybills (AWB), ensuring proper follow-up and resolution of any discrepancies.
• Update and maintain import and production records in SAP, ensuring accurate traceability and data registration.
• Manage and update the container control database, guaranteeing the accuracy and reliability of logistics information.
• Coordinate and maintain ongoing communication with international suppliers and the Finance Department to ensure the smooth flow of information and compliance with deadlines.
• Manage Letters of Credit with suppliers.
• Distribute and archive original documentation related to import operations and administrative records.
• Create and update tariff classifications in SAP in accordance with current regulations and operational requirements.
• Review proforma invoices to validate commercial and documentary information prior to import procedures.
• Update records of plastic packaging weights included in shipments to ensure environmental compliance and reporting.

What We Are Looking For

• Degree or vocational qualification in Business Administration, Economics, or a related field.
• Previous experience in logistics, import/export, or similar departments will be highly valued.
• Organized, detail-oriented, and solution-focused professional.
• Essential: Good level of English, both written and spoken.
• Ability to manage multiple tasks and work effectively in an international environment.
• Proactive attitude, eagerness to learn, and willingness to contribute to process improvements.

What We Offer

• The opportunity to join a dynamic company with an international environment.
• Continuous learning and professional development opportunities.
• Collaborative teamwork with different departments and countries.
• The possibility to take on increasing responsibilities and grow within the Production area.

We are a fashion company that fosters an inclusive environment and is committed to ensuring equal opportunities for women and men. Our people are at the heart of everything we do, and we are deeply committed to supporting their growth, well-being, and professional development.