Import & Export Documentation Expert

Bayer; Barcelona; On-site; EUR 45,000 - 65,000; Full time

Job summary

Bayer in Barcelona, Spain, is seeking an Import & Export Documentation Expert to lead intercompany delivery orders and ensure GDP-compliant logistics across global operations. You will prepare import/export documentation, support customs activities, and help set up new routings and product launches, while driving continuous improvement in documentation and digitalization within the logistics function.

Fluency in English is required; Spanish or German is an advantage.

Qualifications

• University degree in Business Administration, Logistics, or Supply Chain Management.
• Minimum of 2 years of experience in supply chain and logistics, preferably in pharma or regulated env.
• Fluent English required; Spanish or German is an advantage.

Responsibilities

• Prepare import/export documentation per country requirements and support transport planning.
• Manage the order-to-invoice cycle and ensure on-time delivery with high customer satisfaction.
• Support customs activities and provide GDP documentation where needed.
• Contribute to routing, lanes and product launches, ensuring GMP/GxP compliance.

Skills

Transport planning

SAP SD/MM

WMS knowledge

Microsoft Office

Dangerous Goods training

English proficiency

Education

University degree in Business Administration, Logistics, or Supply Chain Management

Tools

SAP R/3

WMS

Microsoft Office

Job description

Import & Export Documentation Expert

Position Purpose

The Import and Export Documentation Expert serves as the key point of contact for the Distribution Management and Transport Execution teams regarding logistics execution activities.

The role ensures on-time, cost-efficient, and GDP-compliant transportation of raw materials, bulk products, and finished goods. The position holder also drives process improvements within global logistics operations management.

Geographical Scope: Global

Major Tasks and Responsibilities

1. Intercompany Delivery Order Management

• Prepare import and export documentation in accordance with country-specific requirements and regulations, supporting transport planning and execution.
• Execute manual transport shipments when required.
• Support customs-related activities and provide all necessary documentation for trade and GDP purposes.
• Manage the order-to-invoice cycle, ensuring timely delivery to customers in line with agreed performance metrics and maintaining high customer satisfaction.

2. Transport Planning & Preparation

• Prepare export documentation required for transport execution, including commercial invoices, packing lists, weight notes, Certificates of Origin, and Dangerous Goods documentation when applicable.
• Support customs-related activities and provide required trade and GDP documentation.
• Contribute to transport performance monitoring and metrics, ensuring high levels of customer satisfaction.

3. New Routings, Lanes & Product Launches

• Act as a transportation and logistics expert, providing country-specific requirements and inputs for new logistics setups.
• Support the setup of new routings, trade lanes, and product launches, ensuring compliance with Bayer GxP requirements.

4. Continuous Improvement

• Support or lead continuous improvement initiatives to optimize process flows, including document automation and digitalization, communication improvements, sustainability initiatives, and capability development aligned with the logistics strategy.

Key Relationships

Internal Partners

• Distribution Management
• Transport Management
• ITCC
• Tax and Accounting
• Controlling
• ICS

External Partners

• Not applicable

Qualifications

Education & Experience

• University degree in Business Administration, Logistics, or Supply Chain Management.
• Minimum of 2 years of experience in supply chain and logistics, preferably in the pharmaceutical industry or a similar regulated environment.

Technical & Professional Skills

• Strong understanding of legal, regulatory, and GMP/GxP requirements in FMCG and pharmaceutical distribution.
• Solid knowledge of supply chain and logistics processes.
• Strong background in transport planning and execution.
• Good knowledge of SAP R/3, particularly SD and MM modules; WMS knowledge is desirable.
• Proficiency in Microsoft Office and other relevant software tools.
• Dangerous Goods training and certification is a plus.

Personal Competencies

• Excellent communication and stakeholder management skills.
• Strong customer focus and ability to manage cross-functional relationships.
• Proactive, action-oriented, and results-driven.
• Strong problem-solving and prioritization skills.
• Ability to work effectively in a cross-cultural environment.
• Ability to lead or contribute to low-complexity projects.

Languages

• Fluent English required.
• Spanish or German is an advantage.

Key Figures & Complexity

• 4 regions
• 2 main warehouses/hubs in Germany
• 2 4PL providers and several 3PL providers across Ocean, Air, and Overland transport
• More than 250 loading points
• More than 30,000 intercompany deliveries per year

YOUR APPLICATION

This is your opportunity to tackle the world’s biggest challenges with us: Maintaining our health, feeding growing populations and slowing the rate of climate change. You have a voice, ideas and perspectives and we want to hear them. Because our success begins with you. Be part of something big. Be Bayer.

Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.

Location:

Spain : Cataluña : Barcelona

Division:

Pharmaceuticals

Reference Code:

892555