Hybrid Finance & Operations Assistant

Syntegon Technology GmbH; Barcelona; Híbrido; EUR 24.000 - 32.000; Jornada completa

Descripción de la vacante

Syntegon Telstar S.R.U in Barcelona, Spain, is seeking an Administrative Assistant to serve as the organizational backbone of the GBS team. You will provide day-to-day admin support, manage calendars, prepare reports, and handle onboarding coordination with HR/IT.

The role requires a vocational or degree in Administration/Business, excellent MS Office skills, and fluency in Spanish and English. SAP is a plus, and a hybrid work setup with four days in the office is offered.

Formación

• Vocational training or a degree in Administration/Business.
• Strong organization, coordination and multitasking skills; proactive, service‑oriented, able to prioritize and work independently while collaborating effectively.
• MS Office (Outlook, Excel, Word) is a MUST; SAP is a PLUS.

Responsabilidades

• Provide day-to-day administrative support for the GBS team.
• Coordinate calendars, meetings, rooms, visitors, and internal logistics.
• Act as a point of contact for internal stakeholders on administrative topics.
• Support onboarding activities (accesses, documentation, coordination with HR/IT).
• Manage documentation, filing, and internal records.
• Coordinate with internal departments (Finance, HR, Procurement, Facilities).
• Support day-to-day office needs by managing supplies and ensure the office is properly equipped.
• Support purchase orders, invoices, and follow-ups with finance teams.
• Prepare simple reports, lists, and presentations when required.
• Actively contribute to a well-organized, efficient team environment by identifying and supporting process improvements and best practices.
• Support simple finance tasks (e.g., invoice checks and data entry).

Conocimientos

Organizational skills

Coordination

Multitasking

Communication

Educación

Vocational training or a degree in Administration/Business

Herramientas

SAP

MS Office Suite

Descripción del empleo

Syntegon Telstar S.R.U in Barcelona, Spain, is seeking an Administrative Assistant to serve as the organizational backbone of the GBS team. You will provide day-to-day admin support, manage calendars, prepare reports, and handle onboarding coordination with HR/IT.

The role requires a vocational or degree in Administration/Business, excellent MS Office skills, and fluency in Spanish and English. SAP is a plus, and a hybrid work setup with four days in the office is offered.