Human Resources Assistant / Human Resources Officer (F/H/X)

Ekkiden; Madrid; Presencial; EUR 27.000 - 31.000; Tempo integral

Benefícios oferecidos por esta vaga

Flexible working conditions

Salary with benefits

Office in central Madrid with terrace

Resumo da vaga

Ekkiden Group in Madrid is seeking a proactive HR Assistant to support personnel administration, payroll data collection, and training coordination across Ekkiden offices in France, Switzerland, Spain and Germany. This hands-on role requires HR experience, fluency in French and English, and comfort working with confidential data.

You will contribute to HR process improvements, track absences, vacations, and training attendances while helping to keep HR records accurate.

Qualificações

• HR experience is required.
• Fluent in French and English (mandatory).
• Spanish and/or German is a plus.
• Knowledge of payroll, learning & development, HR processes and office tools.

Responsabilidades

• Assist with onboarding and offboarding administrative tasks.
• Ensure tracking and updating of personnel files and HR data.
• Prepare and track documents related to employment contracts.
• Assist with tracking absences, vacations, and sick leave.
• Help update tracking spreadsheets and HR reports.
• Collect and verify variable payroll data.
• Coordinate training registrations and track attendance.
• Support HR process improvements and data reliability.

Conhecimentos

Proactive

Organized

Detail-oriented

Interpersonal skills

Confidentiality

Professionalism

HR experience

Payroll knowledge

L&D knowledge

Office tools

French and English

Descrição da vaga

Ekkiden is an international consulting group founded in 2019, bringing together an ecosystem of passionate and committed consultants who lead organizational, operational, and technological transformation projects across IT/Digital, Industry/R&D, and Sustainability for large enterprises and SMEs in France, Switzerland, Spain, and Germany.

The Role: Human Resources Assistant / Human Resources Officer (F/H/X)

Location: Madrid

Starting date: As soon as possible

As part of the HR team, you will handle various administrative and operational tasks, including personnel administration, tracking training, and supporting employees throughout their careers at Ekkiden in France, Switzerland, Spain, and Germany.

Responsibilities:

Personnel Administration

• Assist with theadministrative management of employee onboarding and offboarding.
• Ensure the tracking andupdating of personnel files and HR data.
• Prepare and trackadministrative documents related to the employment contract.
• Assist with trackingabsences, vacation, and sick leave.
• Help updatetracking spreadsheets and HR reports.

Payroll Support

• Assist with the collection andverification of variable payroll data.
• Help trackabsences and gather the information needed to prepare payroll.
• Help verify theconsistency of data sent to payroll contacts.
• Respond toroutine administrative requests from employees, in collaboration with the HR team.

Learning & Development Administration

• Handle theadministrative aspects of training programs: registration, invitations,logistical arrangements, and tracking of attendance.
• Update trainingtracking spreadsheets and employee training records.
• Help tracktraining requests and coordinate with trainingproviders.
• Help track mandatory training and associated deadlines.
• Help collectparticipant feedback and update L&D metrics.

Continuous Improvement of HR Processes

• Help ensure the reliabilityof data and optimize tracking tools.
• Participate in cross-functional HRprojects as needed by the team.

Salary proposition:

€27 000 - €31 000 per year.

What We’re Looking For:

• We are looking for a strong personality! Someone proactive, persevering, and eager to contribute to an ambitious project within a passionate and dynamic team.
• Eagerness to learn and adapt: Open to acquiring new skills and gaining hands‑on experience.
• Organized and detail-oriented: Ability to manage tasks efficiently and assist in administrative processes.
• Proactive and resourceful: Willing to take initiative and contribute ideas.
• Good interpersonal skills: Comfortable communicating with employees and assisting with their needs.
• Confidentiality and professionalism: Ability to handle sensitive data responsibly.
• Interest in HR, ideally with some academic or extracurricular experience in the field.
• A previous experience in HR is required
• Knowledge about payroll, learning & development, HR processes and office tools.
• French and English proficiency MANDATORY, Spanish &/or German is a plus

What We Offer:

• Various missions and projects that will allow you to have a real impact on the company
• The ability to work autonomously and to drive new initiatives
• Flexible working conditions
• Interesting salary with benefits
• A great office in the heart of Madrid with a nice terrace