HR Generalist

Westcon-Comstor; Madrid; Presencial; EUR 28.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working arrangements

Career development

Inclusive culture

Descripción de la vacante

Westcon-Comstor in Madrid seeks an HR Administrator to manage the employee lifecycle from onboarding to offboarding, handling contracts, offer letters and HRIS updates.

The role emphasizes data processing, policy guidance, payroll support, benefits administration, and training coordination, with strong collaboration across HR, facilities and IT to ensure compliance and efficient service delivery.

Formación

• Bachelor's Degree in Human Resources or Labour Relationship.
• Minimum 3 years of HR Administrator / HR Operations experience.
• Fluency in Spanish and English.
• Proactivity, team player, listening capabilities.

Responsabilidades

• Enter new starter information onto relevant systems.
• Create personal files for all new starters and ensure documentation is present.
• Send probation reminder emails to line managers and escalate issues to HRM when appropriate.
• Manage the benefits system, including adding new starters and removing leavers.
• Collate and input payroll information monthly; hand out payslips.
• Maintain and update HRIS and employee directory with changes.
• Draft offer letters and contracts per HRM instructions.
• Coordinate warnings and dismissals with Local HR Director.
• Ensure mandatory training compliance for project employees.
• Coordinate with facilities and IT for equipment deliveries and collections.

Conocimientos

Spanish & English fluency

Attention to detail

Proactive mindset

Team player

Data processing

Educación

Bachelor's Degree in HR or Labour Relationship

Descripción del empleo

Responsible for Administration in the HR department focus on Telefonica Project from cradle to grave of the employee life cycle, from processing new starter documents, amending contracts of employment, issuing offer letters, producing starter packs, following up employment references, right to work documents, and updating systems. Guide services manager about HR policies and legal requirements. Reporting to HR Manager.

The role focuses on client support and processing activity; the majority of time will be spent providing information, managing data, processes and delivery.

Induction & Integration

• Enter new starter information onto the relevant systems
• Create personal files for all new starters and ensure that all documentation is present and completed
• Send out probation reminder emails to line managers and escape any issues to HRO when appropriate
• Manage the benefits system, including adding new starters and removing leavers

Payroll Administration

• Collate and input all relevant information relating to payroll on a monthly basis (i.e. new starters, leavers, tax forms, benefits, contract changes, sickness absence and maternity/paternity pay)
• Hand out pay-slips each month
• Maintain and update HRIS and employee directory with any employee changes

Employee Administration

• New starter offer letters and contracts with instruction from HRM
• Employee letters in relation to any salary, bonus or benefit adjustment and update all relevant systems as per instruction from HRM
• Letters to employees leaving the business and calculate any outstanding holiday and benefits
• Draft ad hoc employee letters with direction from HRM/HRRD
• Management of occupational risk prevention
• Coordination and preparation of the entire process of warnings and dismissals with Local HR Director.
• Review and approve Performance Review
• Ensure that all project employees have completed mandatory training, as compliance training and occupational risk prevention' certificate.
• Coordination with facilities and IT for equipment deliveries and collections (leavers and new hires)
• Meeting with management to guide them about HR policies and legal requirements

Administrative/Self Development

• Maintain employee and general files
• Ensure appropriate security for all HR-related information
• Ensure the intranet is updated following direction from HRM/HRO
• Management of occupational risk prevention
• Update platform of benefits - Edenred is a local platform in Spain and manage the orders

Bachelor's Degree in Human Resources or Labour Relationship

• Minimum 3 years of experience as HR Administrator / HR Operations
• Fluency in Spanish and English
• Proactivity
• Team player
• Listening capabilities

Westcon-Comstor is a global technology distributor specialising in cybersecurity, networking, and hybrid cloud solutions. As Growth Architects of the channel, we empower IT partners, vendors, and end customers to seize opportunities, unlock potential, and achieve scalable success.

Our core values - ambition, integrity, partnership, and accountability - guide how we work and inspire everything we do. We believe diversity drives creativity and innovation, which is why we're dedicated to creating an inclusive environment where every voice is heard, every perspective matters, and every team member can thrive.

What we offer

• An inclusive and supportive work environment where diversity is celebrated.
• Opportunities for professional growth, learning, and career development.
• Flexible working arrangements and other benefits to support your wellbeing.
• A culture of collaboration, innovation, and accountability.

Commitment to diversity & inclusion

We are an equal opportunity employer and value diversity in our workforce. We welcome applications from individuals of all backgrounds, regardless of race, ethnicity, gender, age, disability, sexual orientation or any other protected characteristic. Equity is at the heart of all our departments and roles.

If you need reasonable adjustments during the recruitment process, please let us know.