HR Admin Assistant Manager

Confidential; Barcelona; Hybrid; EUR 55,000 - 85,000; Full time

Job summary

Confidential seeks an experienced HR Office Assistant Manager in Spain to lead local setup, people operations, and compliance, including entity registration, office launch, visa support, and vendor management. The ideal candidate has strong international HR experience, Chinese proficiency, and firsthand experience supporting PRC hires in Spain, with solid knowledge of Spain labor and social security rules.

This high-impact role requires a self-starter who can operate across CN/EN environments

Qualifications

• Bachelor's degree in HR/Business Administration/Psychology/Law or related field; master preferred.
• 8+ years of experience in HR/people operations.
• Experience in Spain/Europe market.
• Proficiency in Chinese; bilingual CN/EN preferred.
• Strong knowledge of Spain labor law, social security and tax basics.
• Experience supporting PRC hires with Spain visas and relocation.
• Experience building teams from scratch, entity registration and office setup.
• Experience managing EOR/payroll vendors and vendor due diligence.

Responsibilities

• Lead legal entity setup, registrations, and coordinate with external counsel for compliance.
• Manage office search, lease, fit-out, vendors, and budget control.
• Provide visa and immigration support for APAC/PRC hires, coordinating with lawyers and consulates.
• Coordinate relocation and settling-in services including housing, banking, and tax registrations.
• Design and implement local compensation and benefits programs; draft employment contracts and offers; manage employee relations.
• Evaluate, select, and manage EOR providers across Spain/Europe; negotiate contracts and SLAs; oversee payroll compliance.
• Manage onboarding/offboarding, HRIS records, and personnel files; ensure smooth processes.
• Liaise with APAC HQ and advisory teams; act as local CN/EN liaison.

Skills

Chinese proficiency

Spanish fluency

English proficiency

Self-starter

Regulatory compliance knowledge

Stakeholder management

Project management

Education

Bachelor’s degree in HR/Business Administration/Psychology/Law

Master’s degree preferred

Tools

HRIS systems

EOR management

MS Office

Job description

We are launching an IT entity in Spain and seeking a experienced HR Office Assistant Manager to lead our local setup and people operations. This hands‑on role will drive company registration, office launch, visa & relocation support, compensation & benefits, EOR vendor management, and compliance. The ideal candidate has strong international HR/operations experience, Chinese proficient, practical experience supporting PRC hires through Spain and settlement processes, and a solid understanding of Spain labor and social security regulations. This is a high-impact role for a self‑starter who can operate across Chinese/English‑speaking environments.

Key Responsibilities:

• Lead legal entity setup , tax & social registrations, bank account setup, and coordinate external counsel to ensure regulatory compliance.
• Manage office search, lease negotiation, fit‑out, vendors (IT, security, cleaning, insurance), and budget control..
• Provide visa & immigration support for APAC/PRC hires (work visas), coordinate immigration lawyers and consulates, and prepare company sponsorship documents.
• Coordinate relocation and settling‑in services (travel, temporary & long‑term housing support, bank setup, tax & social registrations, schooling, language & cultural integration).
• Design and implement local compensation and benefits programs; draft/review employment contracts and offers; manage employee relations and coordinate with legal counsel on disputes.
• Evaluate, select and manage EOR providers (Spain/Europe and cross‑border); negotiate EOR contracts, SLAs and fees; oversee EOR compliance on payroll, social contributions and onboarding/offboarding; recommend timing for transition to direct employment.
• Manage onboarding/offboarding, equipment provisioning, probation processes, personnel records and HRIS.
• Liaise with APAC HQ (Singapore/Japan/Dubai) and external advisors; act as local point of contact and bridge communication in Chinese.
• Establish HR policies, employee handbook, job descriptions, performance frameworks and provide regular reports to HQ on hiring progress, visa cases, costs and compliance risks.
• Lead projects for entity formation, and office launches to ensure timely and quality delivery.
• Bachelor’s degree or above , candidate with major in HR, Business Administration, Psychology, Law or a related field, master degree is preferred, and Spain study experience is a plus.
• Minimum 8 years’ experience in HR, office/people operations.
• 5 years of hands‑on experience in Spain/Europe or deep exposure to the Spain market.
• Proficient in Chinese; fluent in Spainese or English (spoken & written sufficient for daily work); bi‑lingual (CN/EN) preferred.
• Strong understanding of Spain labor law, social security and tax basics; capable of managing employment contracts, payroll basics and registrations.
• Hands‑on experience supporting PRC hires with Spain work visas and relocation; able to coordinate immigration counsel and consular procedures.
• Demonstrated experience in building teams from scratch, entity registration and office setup—preferably within international/tech companies.
• Familiarity with technical hiring and ability to screen engineering/architecture/product candidates; IT background preferred.
• Experience managing EOR/payroll vendors; understanding of EOR compliance risks, fee structures and vendor due diligence.
• Led entity registration or transitioned teams from EOR to direct employment.
• Deep understanding of PRC candidate concerns regarding visas, tax, social security and family relocation.